What are the responsibilities and job description for the Mail Room Clerk position at Hot Springs Village Property Owners Assoc?
Job Title: Mail Room Clerk
Department: Accounting
Reports To: Accounting Manager
FLSA Status: Non-Exempt
Pay Grade: 02
Approved By: Administration
Approved Date: 1/1/19
SUMMARY Responsible for pick-up and delivery of mail & bank deposits to & from POA facilities. A Part-time position working 3-1/2 hours per day, 5 days/week. Requires valid Arkansas driver’s license and clean driving record with proof of liability insurance. Requires lifting postal mail trays and bags.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Distribute mail to all POA facilities.
2. Pick up deposits from all POA facilities and drop at local bank.
3. Pick up deposit slips from bank.
4. Pick-up assessment and utility payments at the locations that have drop boxes and return to POA
Administration for processing.
5. Prepare outgoing mail for pickup daily.
6. Any other duties as assigned by the supervisor.
7. Be familiar and adhere to POA Safety Procedures and Vehicle Assignment/Use form.
8. Required to drive POA vehicle.
9. Regular attendance is required.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE High School graduate or equivalent.
LANGUAGE SKILLS Ability to read a limited number of two- and three-syllable words and to recognize similarities and differences between words and between series of numbers. Ability to print and speak simple sentences.
MATHEMATICAL SKILLS Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
REASONING ABILITY Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.
CERTIFICATES, LICENSES, REGISTRATIONS Requires a valid Arkansas driver’s license and clean driving record with proof of liability insurance.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee frequently is required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and distance vision.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate
