What are the responsibilities and job description for the Project Coordinator position at Hotel Roanoke & Conference Center?
About Us:
Qualifications:
At Pyramid Global Hospitality, people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships. Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers. Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences. Check out this video for more information on our great company!
Location Description:
The Hotel Roanoke & Conference Center is a magnificent and storied hotel nestled in the heart of Roanoke, Virginia. Built in 1882, the Tudor-style hotel is listed on the National Register of Historic Places and is a member of the International Association of Conference Centers. With its grand architecture and captivating history, the hotel stands as a testament to timeless elegance. Boasting a total of 329 luxuriously appointed guest rooms and suites, the Hotel Roanoke & Conference Center offers a range of accommodation options to suit the needs of every guest. In addition to its accommodations and dining options, the Hotel Roanoke & Conference Center features exceptional facilities for both business and leisure travelers. The hotel boasts over 63,000 square feet of flexible event space, making it an ideal venue for conferences, weddings, and other special occasions. State-of-the-art audiovisual equipment, professional event planning services, and attentive staff ensure that every event is a resounding success. Overall, with its rich history, elegant accommodations, exceptional dining options, and prime location, the Hotel Roanoke & Conference Center stands as a premier destination for travelers seeking a blend of luxury, comfort, and charm.
Overview:
About the Role:
We are seeking a detail-oriented and organized Project Coordinator to join our Engineering/ Maintenance Department. This role involves coordinating administrative tasks, managing resources, and ensuring smooth operations for both routine and project-specific needs. The ideal candidate will have strong multitasking skills and a passion for supporting a dynamic team environment.
We are seeking a detail-oriented and organized Project Coordinator to join our Engineering/ Maintenance Department. This role involves coordinating administrative tasks, managing resources, and ensuring smooth operations for both routine and project-specific needs. The ideal candidate will have strong multitasking skills and a passion for supporting a dynamic team environment.
Key Responsibilities:
- Coordinate uniform orders, team member onboarding tasks, and maintain departmental directories.
- Assist with event preparation, including posting schedules and summaries, and ensuring effective communication within the team.
- Manage furniture inquiries, including replacements, guest requests, and public area arrangements.
- Process work orders, invoices, and vendor documentation using internal systems.
- Handle inventory and ordering of essential supplies such as light bulbs, filters, and office equipment.
- Support silent auctions, donations to non-profits groups, as necessary.
- Draft and post department meeting flyers, take minutes, and ensure timely distribution to executive members.
- Oversee logistics related to room availability and ensure coordination between departments.
- Manage vendor relations, including coordinating trash pickups, piano tunings, and other service needs.
- Maintain records for departmental budgets and reconcile statements with detailed accuracy.
- Maintain records for capital improvement budgets and reconcile statements with detailed accuracy.
- Attend Interviews and associated meetings for capital improvement projects and take minutes accordingly.
- Attend internal bid openings; provide sign-in logs, file bid submissions and other correspondences as required.
- Review & file bid documents and place public bid announcements in the paper and/or HRCC website as instructed.
- Other duties as assigned.
Qualifications:
Qualifications:
- High school diploma or equivalent
- Proven experience in project coordination, office administration, or related roles.
- Strong proficiency in office software (e.g., Microsoft Office Suite, project management tools).
- Excellent organizational, time-management, and communication skills.
- Ability to manage multiple priorities and maintain attention to detail.
- Familiarity with vendor management and basic accounting processes is a plus.
Salary : $20 - $24
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