Director of Finance

ASHEVILLE HOUSING AUTHORITY JOB DESCRIPTION

JOB TITLE : DIRECTOR OF FINANCE

GENERAL STATEMENT OF JOB

The Director of Finance monitors, directs, and implements the financial activities of the Asheville Housing Authority. Work involves ensuring maximum utilization of program funds using effective budgetary controls and financial analysis. Performs a variety of administrative and supervisory tasks involving maintaining financial records and preparing reports for internal use; reviewing and approving general ledger entries; managing the investment of agency funds; preparing and analyzing the Housing Authority’s low-income housing, operating budgets, Housing Choice Voucher Program, and various capital or modernization grant programs. Reports directly to the CEO and assists on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs, reporting, audit compliance and securing new funding. Confidentially observes all Housing Authority matters, Employee must also exercise tact and courtesy in contacts with federal and local officials, auditors and departmental personnel. This is an exempt position under FLSA.

ESSENTIAL JOB FUNCTIONS

• Assists in performing all tasks necessary to achieve the organization's mission.
• Work with CEO and other executive management staff to develop the annual operating budget.
• Work with CEO to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. This includes :
• Interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local, and contractual guidelines.
• Ensuring that all government regulations and requirements are disseminated to appropriate personnel.
• Monitoring compliance.
• Responsible for all professional relations with all staff, residents, other organizations and the community at large.
• Supervises all financial activities; maintains an efficient management control and reporting system to reflect total performance cost; and maintains various financial records and prepares periodic reports for internal use by the board and to ensure compliance with HUD requirements.
• Analyzes operating budgets to ensure compliance and to maintain effective fiscal control for all Housing Authority programs; oversees budget amendments as necessary; makes appropriate ledger adjustments and estimates available funds; and interprets, implements, and monitors accounting systems to ensure compliance with federal regulations.
• Ensures the overall Housing Authority budgets and ensures that budget revisions reflect sound fiscal management and that all costs are allocated according to Federal regulatory requirements [2 CFR 200]. The Finance Director will be responsible for creating and maintaining compliance with a cost allocation plan every year.
• Ensure adequate internal controls are implemented and required documentation is approved and available for audit compliance.
• Establish and supervise the maintaining of required computerized accounting systems (A / P, TAR, Payroll, General Ledger, etc.) for all Housing Authority programs, and affiliated non-profit businesses.
• Acts as point of contact for annual audit process with third-party firm.
• Directs work for third-party Accounting firm as needed for month-end closeout.
• Ensures the cash position, cash needs and anticipated receipts from all sources are always known and that sound fiscal judgement is exercised in utilizing these funds.
• Oversee year-end process :
• Closes out revenues and expense accounts at year-end & prepares year-end reports.
• Ensures that the annual Financial Data Schedule submission to HUD is completed accurately and submitted timely.
• Reviews reports and makes recommendations as appropriate.
• Supervises staff processing journal entries posted to general ledger entry to ensure completion and accuracy of information.
• Recommends to the CEO and Board the investment of idle funds ensuring an adequate return on investments while maintaining funds’ safety and liquidity. Prepares periodic reports on agency investments and securities for presentation to the CEO and Board.
• Requisitions all funds and proceeds from all sources after full analysis of the cash needs and requirements for the requisition period.
• Oversee all required financial reports for all Housing Authority programs and affiliated nonprofit businesses.
• Prepares or reviews monthly financial reports of all Housing Authority and affiliated nonprofit businesses. Makes recommendations to the CEO regarding any improvements that are necessary to meet the Housing Authority’s goals and objectives.
• Reviews audit reports / investigations and follows up with the appropriate department head to ensure that corrective action is taken.
• Supports the CEO and HR Director in evaluating insurance plans and health care coverage opportunities.
• Oversees the inventory of all fixed assets, including assets purchased with government funds (computers, etc.) and ensuring that they are all in accordance with federal regulations.
• Supervises, trains, assigns and assists Accounting Department staff. Ensures that department personnel comply with the Asheville Housing Authority policies and procedures, HUD regulations and guidance, Government Accounting Standards Board, and Generally Accepted Accounting Principles.
• Evaluates departmental personnel job performance and recommends personnel action as appropriate.
• Attends monthly meetings of the Housing Authority Board of Commissioners to report financial status to the Board.