HR and Payroll Administrator

Position Summary

Under the supervision of the Director of Business Services, the Human Resources Manager is responsible for employee relations in a union environment as well administrative and technical work involved in the day-to-day management of the Authority’s payroll, labor relations, benefits and HRIS programs. Responsibilities include providing support in the administration of classification, compensation, recruitment, selection, orientation, and training programs. Duties require the use of considerable personal initiative and independent judgement, and the ability to coordinate, input, process, and review data from several different sources.

Essential Job Functions

• Provides consistent and timely Human Resource advice to managers and supervisors on employee relations, policy interpretation, and coaching on management issues. Responds to complaints, conducts timely investigations, prepares documentation, and makes recommendations for corrective/disciplinary actions. Participates and support Managers and Supervisors through consistent performance management coaching that includes disciplinary procedures and performance improvement plans.
• Oversees the management and implementation of the union contract. Addresses grievances and disciplinary actions with employees, managers, and union representatives. Participants in the negotiation process of the union contract.
• Processes payroll on a bi-weekly basis and maintains all relevant payroll data; process payroll adjustments including auditing timesheets for accuracy, funding changes, promotions, and separations. Reconciles payroll/leave reports from payroll vendor. Calculates and completes all wage verification written or by telephone. Prepares all payroll related accounts payable including gathering data, maintaining accurate records, and reconciling general ledger accounts.
• Reports payroll to the CalPERS Retirement System on a bi-weekly basis. Updates salary, benefits, new hires, terminations, and retirements in the system.
• Reports workers compensation information to the California Housing Workers Association quarterly. Reports work injuries to the CHWCA and the claim processing vendor.
• Conducts and analyzes benefit surveys; coordinates benefit related legal and administrative functions. Develop recommendations regarding the effectiveness of health and welfare programs, which include recommending revisions to plans, as well as new plans that are cost effective and consistent with the benefit trends and the Authority’s objectives.
• Coordinates the Authority’s benefit plans including medical, dental, life, long disability, vision, retirement, and pre-tax deductions plans; acts as liaison between employees and vendors to facilitate planning and problem solving. Organizes the agency’s open enrollment process. Conduct audits, process vendor billings, and maintain related records.
• Manages, organizes, and controls employee files and records; develops filing system and recommends policy on record keeping and retention.
• Develops, implements, and maintains HRIS systems including performance appraisal and attendance systems; providing administrative, technical, and troubleshooting assistance to managers and employees as needed.
• Manages the process of recruitment, selection and orientation of new employees including conducting background checks and scheduling interviews. Interprets and assists with developing and implementing personnel policies and procedures; assure compliance with the provisions of existing Memorandum of Understandings.
• Develop and deliver training programs focused on employee development, compliance, leadership skills, and company policies to foster a culture of continuous learning and performance improvement.
• Oversee and manage leave of absence programs, including but not limited to medical, personal, and family leave, ensuring compliance with company policies and legal requirements while maintaining accurate records and communication with affected employees.
• Perform other duties as required or assigned, providing flexible support to HR initiatives and organizational needs as they arise.

Required Knowledge and Abilities

1. Knowledge of Employee Relations and current federal and state labor laws.

2. Human Resources certification SPHR or PHR, preferred.

3. Knowledge of the principles and practices of payroll administration.

4. Ability to interpret complex personnel laws.

5. Ability to maintain effective audio-visual discrimination and perception needed for making decisions because of observations and communication with others.

6. Ability to communicate clearly and concisely, both orally and in writing.

7. Proficient in Microsoft Excel, with the ability to analyze data, create reports, and manage HR metrics using advanced functions, pivot tables, and data visualization tools.

8. In-depth knowledge of leave of absence laws, including FMLA, ADA, and other federal, state, and local regulations, ensuring compliance and proper administration of employee leave requests.

9. Knowledge of labor relations in a unionized environment, including negotiating collective bargaining agreements, addressing grievances, and ensuring compliance with union contracts while fostering positive relationships between management and union representatives.

Minimum Education, Training and/or Experience

• Graduation from an accredited four (4) year college or university with major coursework in Human Resources, or closely related field.
• Five (5) years’ experience in payroll preparation and administration, preferably utilizing the ADP payroll system.
• An equivalent combination of education, training, and experience, which provides the required knowledge and abilities, may be considered sufficient and substituted on a two for one basis.

Additional Requirements

• Must be able to operate a variety of automated office machines including computers, copiers, printers, facsimile machines, telephones, etc.
• Must be able to move or carry objects or materials such as files, computer printouts, reports, calculators, office supplies, etc.
• Must possess and maintain an applicable California Driver’s License and a driving record acceptable to the Authority’s insurance carrier. (Exceptions will be considered on a case-by-case basis.)
• May be required to attend meetings after normal business hours.
• Maintains regular and consistent attendance.
• Exempt staff work a flex schedule of eight 9-hour days and one 8-hour day with every other Friday off; exempt employees are measured on outcomes and expected to complete their work irrespective of the flex schedule.

Behavioral Competencies

Client Services - Provides timely, courteous, and quality service to an individual whether internal or external by anticipating individual needs, following through on commitments, and ensuring that our clients have been heard.

Initiative - Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Professional Behavior - Exhibits positive, polite, courteous, honest, and conscientious behavior with all internal/external clients. Accepts responsibility for actions and adjusts behavior as appropriate.

Communication - Employee is clear, concise, and organized in all facets of communication to fully transfer understanding. Actively listens and ability to adapt messaging. Strives to communicate information with appropriate personnel in a timely manner.

Teamwork - Actively and collaboratively participates, despite personal differences, towards a common goal. Employee is open to new ideas and/or approaches. Employee is aware of changes that impact internal and external customers and effectively communicates the impact when working as a team.

Integrity - Employee is honest with oneself, coworkers, and clients. Stands up for what is right even in the face of opposition.

Safety Awareness - Employee is cognizant of his/her surroundings. Follows proper safety procedures and considers the safety of self and others. Identifies, communicates, and assists in the correction of any safety concerns where appropriate.

Reliability & Judgment - Employee demonstrates sound reasoning and critical thinking by making decisions in line with established Agency expectations. Performs work in a reliable manner that is both accurate and timely.

Job Type: Full-time

Pay: $76,788.00 - $108,552.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $76,788 - $108,552