Bookkeeper / AP Specialist

General Position Description

The Bookkeeper / AP Specialist will be involved in supporting HCEB’s finance, administrative, and housing operations functions. The accountant will perform transactional duties for HCEB and its affiliates.

Essential Job Functions

• Process accounts payables once a week
• Process ACH payment and update ACH log sheet once a week
• Responsible for responding to AP emails
• Responsible for saving processed invoices in the correct AP folder on SharePoint
• Assist creating billing reports for multiple funding sources whenever needed
• Assist with the annual audit
• Produce 1099s once on a week
• Perform some operations administrative duties such as supporting work order tracking process
• Filing
• Assist with pulling back up for billing whenever needed
• Process employees' expenses report and upload it to SharePoint
• Assist Controller and Senior Accountant with ongoing supervision and support of organization’s accounting function, A/P, A/R, and billing
• Perform other duties as assigned

HCEB values the following qualities for this position:

• Fast learner with strong memory skills and mental agility

• Results-oriented and able to meet deadlines
• Excellent interpersonal and customer service skills
• Flexible and self-motivated with an ability to coordinate and prioritize workload
• High standard of excellence and quality

Requirements

• Background and Educational Requirements
• History of progressively responsible related work experience, preferably in a non-profit organization
• Familiarity with accounting practices and standard accounting software
• Excellent PC skills, including word-processing, spreadsheet, and accounting software in a Windows-type environment
• Experience with accounting practices and standard accounting software (QuickBooks desktop preferred)
• Working knowledge of MS Excel and MS Word

Americans with Disability Specifications

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment