Deputy Recorder

The Houston County Recorder’s Office is seeking qualified applicants for the position of Deputy Recorder. This position assists the County Recorder in carrying out the statutory duties of the Recorder’s Office relating to land records, abstracting, vital statistics and other duties as assigned.

Position Purpose
The Deputy Recorder is a clerical employee who acts under the general supervision of the County Recorder and assists in carrying out the statutory duties of the Recorder’s Office. 
 
Distinguishing Characteristics
The Deputy Recorder performs a majority of the work independently but within established guidelines and policies of the office.  This position has frequent interactions with the public. The position requires the exercise of judgement in applying office procedures in day-to-day duties. The Deputy is knowledgeable and trained in every area so as to perform all duties of the office.Essential Duties                                                                                                                                            Estimated % Time

1. Land Records                                                                                                             Process real property document recordings  Maintain Geographical, Grantor/Grantee and Numeric indexes Analyze legal descriptions	20%
2. Abstracting and Research                                                                                   Perform land title searches Assist attorneys, lending institutions, title companies, surveyors, County departments and others in the research and analysis of legal descriptions and land ownership Compile Torrens certificates  Research land records for the preparation of certificates, tract searches, and recording of plats	20%
3. Vital Statistics                                                                                                                        File and maintain marriage, notary, DD214, and ordination records Process marriage applications and issue of marriage licenses examining documents for accuracy and authenticity, collect fees Process requests for and issue certificates of birth, and death records Prepare certified copies of vital records  Receipt fees  File requisite reports with the Minnesota Department of Health Assist the public with genealogical research	20%
4. Financial                                                                                                                   Receipt fees and process credit card payments Reconcile daily and monthly accounts receivable  Prepare statistical summaries and reports for the County Auditor, Treasurer, and Finance Offices and state agencies	15%
5. Passports                                                                                                                    Take passport photographs—ensure compliance with federal regulations	5%

 Employment Standards
Education 

• AA degree in Business Administration, or a closely related field; and
• One year of related experience 

OR

• An equivalent combination of related education, training and experience demonstrating the ability to perform the essential functions

Preferred Experience

• One or more years of experience in researching legal descriptions 

Post- Employment Criteria/Experience

• MN Department of Health Vitals Training Certificate
• Deputy Recorder Deputation Certificate

Knowledge, Skills and Abilities
Demonstrates:

• Working knowledge of Minnesota Statutes and Minnesota Rules pertaining to the operation of the County Recorder’s Office; specifically the laws pertaining to vital statistics, and land titles (Abstracts, Torrens) 
• Ability to read and understand real property legal descriptions and land measurements, and the ability to draw legal descriptions
• Working knowledge of: 
• Strong working knowledge of Microsoft Office Suite, Excel spreadsheets, and general office equipment
• Ability to identify and solve problems in an autonomous setting as well as a contributing member of a team, seeking guidance/direction as necessary and appropriate
• Ability to accurately prepare detailed reports Adaptable, has an appreciation for and ability to strive for continuous quality improvement  - can analyze situations and evaluate potential for improvement
• Ability prioritize job responsibilities and        to organize multiple activities and complete them prior to deadlines
• Effective interpersonal and communication skills (written and oral) from various backgrounds and has the ability to deal effectively with challenging situations and difficult people
• Ability to perform basic mathematical concepts such as fundamentals of plane and solid geometry and working with fractions, percentages, and ratios 
• Strong analytical skills, including the ability to understand and accurately relay information in both quantitative and narrative formats
• Strong/accurate typing and data entry ability

Persons with Disabilities
The above is a general listing of job duties. Essential and non-essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non-essential job duties. 
 
In compliance w/ the Americans with Disabilities Act the following represents the Physical/Environmental Demands

FUNCTION	N/A	<25%	25% - 49%	50% - 74%	>74%
Office Environment					X
Sitting					X
Standing, Walking			X
Simultaneous/Repetitive  Hand Movements					X
Typing/Data Entry					X
Close Vision (Near Acuity)					X
Distance Vision (Far Acuity)	X
Color Vision (ability to identify and distinguish colors)	X
Accommodation (ability to adjust the eye to bring an object into sharp focus)					X
Hearing/Speech			X
Sedentary (Exert up to 10 pounds of force)					X
Light (Exert up to 20 pounds of force)		X
Lifting, carrying or pushing of objects up to twenty-five (25) pounds		X
Lifting, carrying or pushing of objects up to fifty (50) pounds		X
Lifting or pushing of objects over fifty (50) pounds	X
Adverse movements such as overhead, bending, reaching		X

 

NOTICEStatus:                         Non-exempt   
Job Category:             Clerical
Labor Group:              AFSCME
Band:                           B21
Last Reviewed:          1997, 09.2017, 05.2019, 04.2025

TO APPLY:  Submit your online application by clicking the green "apply" button on this page. Please attach a cover letter to your application file, along with any applicable licenses and/or certifications.  

If special accommodations are needed to complete the application process, please contact the Personnel Department at 507.725.5822.   

Salary : $44,429 - $58,552