Deputy Auditor/Treasurer

Job Type: Part-time

Department: Auditor/Treasurer's Office

Opening Date: 02/04/2025

Description

This position will have a primary focus on property transactions, daily bookkeeping, elections, voter records maintenance, and related work as required. Will provide back-up coverage for the License Center as needed.

Position Purpose and Distinguishing Characteristics

A clerical employee who acts under the general supervision of the County Auditor/Treasurer. Deputy Auditor/Treasurers assist the Auditor/Treasurer in meeting the office's statutory and County obligations.

Essential Duties

• Elections: Assist the Auditor/Treasurer in the coordination of biennial Nov. elections, annual township elections and special elections
• Maintain accurate voter records within SVRS (Statewide Voter Registration System)
• Set-up and maintain Precinct Finder database
• Ensure accuracy of ballots
• Perform functions related to absentee balloting

• Property Transactions: Process real property transfers, Use Arc/GIS mapping Software to draw property maps based on legal descriptions, Work with title company staff, attorneys and members of the public to address concerns and resolve errors, Disseminate property information to all Land Use departments, Update the MNTax system to reflect all changes

• Property Taxes/Treasurer Duties: Assist the Auditor/Treasurer to perform duties of Treasurer: Perform accounts Review/Maintenance, Receive/Process Property Tax Payments, Process Deed Fees, Passports (requires annual certification)

• Bookkeeping: Daily processing of receipts & warrants, Assist with monthly reconciliations

Additional Tasks as Needed - 10%

License Center: Provide back-up to license center staff for motor vehicle registration and licensing, driver licensing, DNR vehicle registration and wild game harvest licensing and registration including

• Vehicle Licensing: Review applications for registration of motor vehicles, boats, trailers, snowmobiles, bicycles and motorcycles, Collect fees for license, excise tax, transfer and titles, File required state reports

• Drivers' Licenses: Verify required information for driver's license, work permit applications, and license reinstatements, Explain rules to applicants and determine what type of license is needed, Administer vision exam, photograph applicant, Collect proper fees

• DNR Licenses: Process weekly reports for DNR licensing, Record transactions, receipt and deposit money, issue checks and reports to the state

• Generate daily reports and balancing cash drawers, Audit revenue collected by license center staff and submit the state share to the state of MN License Center

Other Duties

• Provide general office support and reception
• Coordinate the completion of tasks related to various contracts, leases, bonds, etc.
• Assist the Auditor/Treasurer in providing administrative support to the County Board
• Process/Issue initial and renewing licenses for liquor sales, auctioneers, tobacco sales, and peddlers
• Post revenue due the County from delinquent taxes
• Prepare the delinquent tax list for publishing and notify each property owner
• Post revenues
• Assign appropriate coding for countywide revenues and process them accordingly
• Process Fuel Tax, Mortgage and Deed tax, and Property Tax settlement submissions
• Process billing for Auditor Office services such as T & C listings

This description describes the general listing of job duties and is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

The actual duties may vary depending on the Auditor/Treasurer area which the Deputy Auditor/Treasurer is assigned.

This position description is subject to change as the needs of the employer and requirements of the position change.

Qualifications

Education:

• A.A. degree in Accounting, Business Administration, or a closely related field; and Two years of related experience OR
• An equivalent combination of related education, training and experience demonstrating the ability to perform the essential functions

Essential Experience Required:

• Pre-employment: Working knowledge of accounting/bookkeeping procedures, Working knowledge of contemporary office technology including Microsoft Office, data base creation and maintenance

• Post-Employment (for successful completion of probation period): Knowledge of procedures for issuing motor vehicles, game/fish and driver licenses, Must obtain all requisite contemporary MDRA, DVS, MNLARS, and MN DNR ELS certification and training, Ability to read legal descriptions and deeds and to perform related office duties, Some working knowledge of AS400 accounting software, Ability to work with the SVRS (Statewide Voter Registration System)

Preferred Experience:

• Extensive customer service experience
• Experience working with real estate documents and legal descriptions

Knowledge, Skills and Abilities

Demonstrates:

• The ability to identify and solve problems creatively both in an autonomous setting as well as a contributing member of a team, seeking guidance/direction as necessary and appropriate
• An appreciation for and ability to strive for continuous quality improvement can analyze situations and evaluate potential for improvement
• Adaptability and has the ability prioritize job responsibilities and to organize multiple activities and complete them prior to deadlines
• Effective interpersonal and communication skills (written and oral) from various backgrounds and has the ability to effectively address challenging situations and difficult people
• Strong analytical skills, including the ability to understand and accurately relay information in both quantitative and narrative formats including the ability to analyze reports, identify problems and determine why reports fail to balance and determine corrective action
• Strong technical working knowledge of Data Notice

PERSONS WITH DISABILITIES

The above is a general listing of job duties. Essential and non-essential functions may vary by individual position. Reasonable accommodation may be available for both essential and non-essential job duties.

In compliance w/the Americans with Disabilities Act the following represents the Physical/Environmental Demands FUNCTION N/A <25% 25% - 49% 50% - 74% >74% Office Environment X Sitting X Standing, Walking Simultaneous/Repetitive Hand Movements X Typing/Data Entry X Close Vision (Near Acuity) X Distance Vision (Far Acuity) X Color Vision (ability to identify and distinguish colors) X Accommodation (ability to adjust the eye to bring an object into sharp focus) X Hearing/Speech X Sedentary (Exert up to 10 pounds of force) X Light (Exert up to 20 pounds of force) X Lifting, carrying or pushing of objects up to twenty-five (25) pounds X Lifting, carrying or pushing of objects up to fifty (50) pounds X Lifting or pushing of objects over 50 pounds X Adverse movements such as overhead, bending, reaching X NOTICE A County employee in this position may encounter non-public data as defined by Minnesota or federal law in the course of their position. Any access to not public data should be strictly limited to accessing the data that is necessary to fulfill the defined job duties. While data is being accessed, the employee shall take reasonable measures to ensure the not public data is not accessed by unauthorized individuals. Once the work purpose to access the data is reasonably finished, the employee must properly store and secure the not public data in accordance with applicable County policies as well as Minnesota and federal law. All employees are expected to become familiar with and comply with the requirements of the County's Data Practices and Data Security Policies. A breach of these policies may lead to disciplinary action against the employee.

Status: Non-exempt Job Category: Clerical/Technical Clerk II Labor Group: AFSCME Banding: B22 Last reviewed: 11.2024 TO APPLY: Submit your online application by clicking the green apply button on this page. Please attach a cover letter to your application file. If special accommodations are needed to complete the application process, please contact the Personnel Department at 507.725.5822. Houston County is an Equal Opportunity Employer 2025 SUMMARY OF EMPLOYEE BENEFITS (AFSCME Union Employees of Houston County) The following is only a summary of benefits and information contained in Houston County's Personnel Policy or Collective Bargaining Agreements. Specific provisions relating to collective bargaining agreements or special rules established for particular departments are not covered here. Vacation Full-time employees earn paid vacation in accordance with the following schedule, which is based on years of continuous service: Years Employed Hours Earned 0 - 1 3.08 hr./pay period, = 10 days per year 2 - 5 3.70 hr./pay period, = 12 6 - 10 4.31 hr./pay period, = 14 11 - 15 4.93 hr./pay period, = 16 16 - 20 5.54 hr./pay period, = 18 21 - 25 6.16 hr./pay period, = 20 26 6.76 hr./pay period, = 22 Part-time employees scheduled to work 20 or more hours per week earn pro rata vacation benefits. Sick Leave Full-time employees earn 3.70 hours of paid sick leave for each payroll period, which equals approximately 12 days per year. Part-time employees who work 20 or more hours per week earn pro rata sick leave. HOLIDAYS Thirteen days during the work year are considered paid holidays for full-time employees. These holidays include New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Spring Holiday, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve, and Christmas Day. In the event that a holiday falls on a Saturday, the preceding Friday is considered a paid holiday. If a holiday falls on a Sunday, then the holiday will be observed on Monday. Part-time employees, who work 20 or more hours a week, earn pro rata holiday pay. Insurance Houston County currently offers eligible employees a high deductible health plan with an employer funded HSA/VEBA option. 2025 employee premiums are $54.52 per month for single coverage and $426.12 per month for family coverage. Medica is our insurance provider. The County also has a term life insurance program for employees, which provides a $10,000 death benefit at no cost for full-time workers. For a minimal amount, dependent coverage is also available; $5,000 on spouses; and $2,500 on minor children. PLEASE NOTE : Part-time employees who work 20 or more hours a week may elect to enroll in the insurance benefits with the County, paying a pro-rated portion of the monthly premium cost for the elected coverage. The effective date for insurance coverage will be the 1st of the month following 30 days of employment. For example, if a new employee starts on the 10th of November, the effective date for insurance coverage will be January 1st. PENSION All employees earning over $5,100.00 annually, are automatically enrolled in PERA (Public Employees Retirement Association). This is a mandatory pension plan to which all employees contribute 6.50% of their gross earnings. The employer matches this contribution plus an additional 1.00% on behalf of the employee. You are vested after working 60 months and are eligible to receive a pension upon retirement. Your PERA retirement benefit is a product of your age, average salary and years of credited service. For more information, go to: ADDITIONAL BENEFITS There are also several voluntary plans which employees may choose to take part in: Dental Insurance Additional/Spousal/Dependent Life Insurance Deferred Compensation Long-term Disability Critical Illness Accident Insurance This is a generalization of the benefits available through Houston County. Do you have previous experience working with elections and voter records? Yes No Do you have previous experience working with legal descriptions and/or real estate documents? Yes No Do you have previous bookkeeping experience? Yes No

Salary : $5,100