Accounts Payable Analyst

Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one’s circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what’s right and acting. Transparency: Doing things openly and honestly). ESSENTIAL JOB FUNCTIONS: Applies knowledge of accounting practice to the accounts payable function to assure that all transactions are processed correctly and timely. Prepares and/or reviews reports to accurately convey results in accordance with generally accepted accounting principles, i.e., spreadsheets, graphs, charts, and other related documents. Analyzes, codes, and processes vendor invoices by 2-way or 3-way match to ensure accuracy and timeliness of payment in accordance with Finance polices, Regulatory Compliance, and accounting best practices. Proactively resolves issues that require a working knowledge of accounting principles and uses independent judgment to determine acceptable and compliant resoulution. Monitors accounts to ensure timely payments and avoid late fees or penalties. Collaborates with internal teams to ensure proper coding and approval of invoices. Collaborates with the inventory team to ensure BOLs, Packaging slips, and other documents are documented for item receipts. Supports internal monitoring and auditing responding promptly to detected offenses, developing corrective action, and reporting findings. Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed. Processes a high volume of logistics invoices, involving working with internal departments as well as third-party carriers to resolve discrepancies. Responds to vendor inquiries and resolves discrepancies in a professional and timely manner. Reconciles vendor statements to internal statements. Analyzes and investigates variances of expense accounts to budget amount and historical costs. Identifies fixed asset expenditures, and assists with maintaining supporting documentation for audits and tracking of capital expenditures for Cap Ex budgets. Prepares and issues annual Form 1099 and Form 1096 reporting and submission of forms. Supports yearly audit processes as needed. Maintains electronic and original approved vendor contract files. Collaborates with the Procurement team to ensure timely closure of Purchase Orders. Works with the Finance team to improve accounts payable processes and procedures., i.e. implementing wire transfers and EFT payments. Follows up with departments to resolve unpaid invoices through weekly reporting updates. Generates month-end accruals for invoices received and expected recurring invoices not received after cut-off. Administers corporate credit cards and completes monthly reviews to ensure required expense reporting is completed by all staff. Monitors, reconciles, and ensures accuracy of AP Aging report. SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. QUALIFICATIONS: Education/Experience: Click or tap here to enter text. Bachelor’s degree from an accredited four-year college or university in Accounting, Finance, or a closely related field. 5+ years of Accounts Payable or general accounting experience with demonstrated knowledge of accounting principles. Proficient experience in using diverse software and digital tools to handle general ledger, track invoices, distribute payments, and create financial records. Proficient experience knowledge of Microsoft Office (e.g., pivot tables, VLOOKUPs), Google Sheets. Experience with NetSuite, Power BI, and Bill.com preferred. Vendor prepayment experience is strongly preferred. Certificates, Licenses, and Registrations: None Special Knowledge/Skills/Abilities: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) In-depth knowledge of accounts payable principles, accounting standards, and industry regulations. Ability to partner effectively with diverse populations. Demonstrated ability to independently manage time, organize and prioritize tasks effectively, and be able to meet deadlines with minimal supervision. Strong customer service skills and willingness to assist others. Ability to actively listen to internal customers’ needs and explain accounting policies to resolve matters. Strong numerical and analytical skills with the ability to identify transposed numbers at a glance. Attention to detail and accuracy in data entry and record-keeping. Must have excellent verbal and written communication skills. Excellent organizational skills and ability to work on multiple projects with attention to detail and accuracy while adhering to deadlines.

Salary : $55,000 - $69,000