What are the responsibilities and job description for the Project Coordinator position at Houston-Galveston Area Council?
About Houston-Galveston Area Council
The Houston-Galveston Area Council is one of the largest regional planning commissions in the country with a diverse service area of 13 counties and more than 7 million people. We are the pulse of our region addressing issues that cross city limits and county lines every single day.
We make decisions that affect our transportation system, ensure the safety and well-being of our seniors, connect people to jobs, help families recover from natural disasters, preserve water quality for our children, and so much more. We work to make the region a great place to live, work, and thrive.
What will I be doing?
ü Collaborate with staff to understand specific meeting and event requirements.
ü Research venues and services for proposed meetings and events.
ü Source gifts, décor, etc. as needed for meetings and events.
ü Request proposals according to meeting requirements.
ü Provide presentations regarding available venue options, pricing, and services.
ü Conduct site visits of venues to determine functionality for each meeting or event.
ü Coordinate detailed services with venue staff including floor plans, menus, audio visual, entertainment, etc.
ü Negotiate pricing and services to meet budget requirements.
ü Review contracts and event orders for accuracy and process for signatures.
ü Maintain detailed budget for each event/meeting.
ü Attend all scheduled events to coordinate day of logistics and act as point of contact for venue staff, vendors, and sponsors.
ü Address all changes, requests or complaints by staff, event attendees or sponsors in a courteous and professional manner.
ü Build and maintain sponsor engagement through creative outreach initiatives.
ü Maintain and record receipt of sponsor donations and invoicing.
ü Coordinate sponsor recognition through receipt of sponsor logos and ads, placement on website and meeting materials, and event logistics.
ü Manage sponsor expectations at sponsored events through exemplary customer service to improve retention.
ü Other non-event related projects as assigned.
Key Qualifications
ü Experience working in a team atmosphere where collaboration and creativity is a driving factor.
ü Excellent attention to detail, strong time management skills, and ability to think ahead and prioritize tasks when conflicting deadlines arise.
ü Exceptional ability to be flexible and adaptable while maintaining composure in the face of unexpected changes or challenges.
ü Strong interpersonal communication and writing skills.
ü High energy individual with a strong passion for customer service.
ü Proficiency in Microsoft Office Suite.
ü Working knowledge of Asana Project Management Platform.
ü Comfortable using social media practices to extend outreach.
Do you have…
ü Bachelor’s degree in an applicable academic discipline or related field of study.
ü 3 years of experience working with local government, nonprofit programs, school or in job related duties.
H-GAC is an equal opportunity/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or protected veteran status.
