What are the responsibilities and job description for the Executive Assistant, Partnerships position at Houston Texans?
The Houston Texans are in a season of growth and are seeking an individual for the position of Executive Assistant, Partnerships.
Our Texans Teammate Habits:
Dedication to the team
Be adaptable
Passion for work
Win with integrity
Own the outcome
Culture: We attract the best and brightest professionals by nurturing core ideals such as character, hard work, discipline, and teamwork. We reward performances and demand a total commitment to excellence and a will to win in everything that we choose to do.
Basic Function:
- Support the SVP of Partnerships and VP of Partnership Development to ensure that department goals and objectives are accomplished and that operations run efficiently.
- Maintain and refine internal processes that support the Partnerships team and coordinate internal and external resources to expedite work.
- Manage departmental communication.
- Represent the Partnerships department with a high level of professionalism, poise and confidence, exercising in all instances good judgment.
Job Function (Duties & Responsibilities):
- Manage professional and personal scheduling for the SVP of Partnerships and the VP of Partnership Development, including agendas, mail, e-mail, phone calls, client management, and other department logistics.
- Coordinate complex scheduling and calendar management, as well as content and flow of information.
- Manage travel logistics and activities, including accommodations, transportation, and meals.
- Provide administrative and office support.
- Maintain professionalism and strict confidentiality with all materials.
- Organize team communications and plan events, both internal and off-site.
- Welcome guests and customers by greeting them in person or on the telephone and answering or directing inquiries.
- Maintain customer confidence and protects operations by keeping information confidential.
- Assisting with presentations and other materials as needed
- Ensure projects/prospective agreements stay on track, and align with budgets, and company goals for both the SVP and VP of the department.
- Perform various other tasks that may be assigned from time to time by the SVP of Partnerships and VP of Partnership Development.
Subject to reasonable accommodations, position requires routine face-to-face personal interaction with other Club personnel; therefore, job responsibilities must be physically performed in the Club offices and not in a telecommuting manner.
Skills Required:
- Strong organizational and time management skills with ability to prioritize and manage multiple tasks in a high-energy environment.
- Effective verbal and written communication skills.
- Strong interpersonal skills and the ability to develop solid working relationships at all levels across the organization and externally.
- Ability to work independently with minimal direction to complete personal goals and as a team member in order to accomplish department goals.
- Excellent attention to detail and an ability to produce high-quality, accurate work within designated deadlines.
- Ability to maintain confidential and/or proprietary information.
- Ability and internal drive to demonstrate a winning attitude and a strong work ethic in the performance of all job responsibilities.
- Proficiency in use of Microsoft Office software applications.
Education/Experience:
- Bachelor’s degree from a four-year accredited college or university preferred.
- High School Diploma required.
- Minimum two (2) years of executive assistant experience reporting directly to upper management.
Title: Executive Assistant, Partnerships
FLSA Status: Non-Exempt
Department: Partnerships
Reports to: Senior Vice President, Partnerships & Vice President, Partnership Development
Please note that while resumes of all candidates will be considered, as a way for the Texans organization to acknowledge and reciprocate the tremendous support given the Team by local fans and the local community in general, qualified candidates with permanent addresses in the Houston metropolitan and surrounding areas will be given first consideration whenever possible.
If your skills and experience match our available position requirements, a Human Resources representative will contact you directly. Due to the volume of resumes received by the Houston Texans, we are unable to provide updates on the status of individual applications.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
