What are the responsibilities and job description for the Project Administrator position at Howard Building Corporation?
Description
JOB DESCRIPTION
Assist Project Manager with a variety of tasks related to the management of construction related documents and coordination between subcontractors, clients, field and office, including contracts/ subcontracts, billings, project accounting, insurance certs, prelim and lien release administration.
This is a non-exempt position as defined by the Fair Labor Standards Act and subject to overtime.
ROUTINE DUTIES & RESPONSIBILITIES
- Issue and track invitations to bid.
- Management and distribution of bid-related documents.
- Assist in preparation of proposals and bids.
- Prepare and distribute AIA and related owner contracts.
- Prepare and distribute job set-up documents.
- Prepare and distribute preliminary notices and related documents.
- Request and review subcontractor insurance and contractor’s licenses.
- Issue and track subcontracts/subcontract change orders and purchase orders.
- Prepare and distribute meeting minutes.
- Prepare and track Owner Change Orders and update budget reports.
- Prepare and track owner billings.
- Review and process subcontractor billings.
- Filing of project documents such as conditional and unconditional lien releases.
- Project Closeout Manual creation and submission.
Requirements
MINIMUM QUALIFICATIONS AND/OR EQUIVALENTS
- At least two (2) years experience as a Project Administrator, Project Coordinator or similar role. Construction background and familiarity with AIA documents preferred.
- A high school diploma or equivalent is required. An Associate's degree or some college credit in a related field is preferred.
- Ability to communicate both verbally and in writing in a professional manner.
- Good judgement and ability to follow instructions and procedures.
- Familiarity with plans and project specifications.
- Working knowledge of Procore, Microsoft Excel, Outlook, Word, Adobe, and similar office software.
- Attentive to detail, accurate and well organized.
Salary : $30 - $40
