What are the responsibilities and job description for the Fiscal Accounts Technician II - Contingent - Dept. Social Services position at Howard County Government?
The position is responsible for reconciling and updating corresponding special and daily reports, and compiling data for fiscal and upper management’s use for monthly analysis. The position will reconcile agency accounting systems to fiscal control systems; develop, update, and implement automated spreadsheets and ledgers to complete audit reports as required. The position is responsible for reviewing and researching Federal, State, and Local reports concentrating on developing solutions for problematic cases where funds have not been released or distributed in accordance with Federally mandated programs that apply to the State and County. This position must effectively communicate by telephone, in writing and/or in person with supervisors and other personnel in other local departments to meet the Agency’s objectives. At all times, the position will provide customer service to both internal and external customers that meets or exceeds the standards set by the Agency.
Account Maintenance:
Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience:
One (1) year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Work environment is generally clean, quiet and climate controlled. Work requires everyday risks or discomforts which require normal safety precautions typical of offices, meeting or training rooms, and use of safe work practices with office equipment, avoiding trips and falls. Work is essentially sedentary, with occasional walking; standing; bending; or carrying light items or other restricted physical activities. May require driving from one agency facility to another for meetings and other purposes.
LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:
Account Maintenance:
- Verify vendors’ information including the W-9 to ensure the invoice(s) will not potentially result in error(s) that could constitute overpayment.
- Submit New Vendor request forms to appropriate team for entry to D365, FMIS and/or R*STARS and monitor these requests.
- Retrieves invoices from the invoice email account or Finance bin, examines them for correctness and date stamp.
- Process payment in FMIS or D365 and update payment information on the relevant spreadsheets (IR, Fund Control Ledger, AP Ledger).
- Tracks invoices from the beginning of the routing process through resolution and payment to ensure payment is completed with stipulated time frames.
- Input receipts into FMIS & D365 after examination of the financial data.
- Receive and post customer payments to E&E using reports downloaded with agency systems (E&E, Datawatch, CCU portal or emailed).
- Review and analyze financial data from system reports from FMIS or D365 – voided/canceled checks, deposit reports, and payments made to input data into Fund Control per established procedures.
- Maintain accurate daily record of fund analysis (fund control) and reconcile the analysis to the Finance and Operations (D365) Payment Summary report and Deposit report.
- Prepare all monthly budget spreadsheets using FMIS, DAFR and D365 Reporting.
- Calculate and log all appropriate encumbrances according to their prospective budget codes.
- Perform other duties and functions as assigned by either the Assistant Finance Officer or Finance Officer.
Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience:
One (1) year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Work environment is generally clean, quiet and climate controlled. Work requires everyday risks or discomforts which require normal safety precautions typical of offices, meeting or training rooms, and use of safe work practices with office equipment, avoiding trips and falls. Work is essentially sedentary, with occasional walking; standing; bending; or carrying light items or other restricted physical activities. May require driving from one agency facility to another for meetings and other purposes.
LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:
- This position must effectively communicate by telephone, in writing and/or in person with supervisors and other personnel in other local departments to meet the Agency’s objectives.
At all times, the position will provide customer service to both internal and external customers that meets or exceeds the standards set by the Agency.
Possess working knowledge of the operations and screens of D365, FMIS -R*STARS, E&E etc. to ensure accurate and credible information is maintained.
Must constantly be alert that the figures are calculated accurately, and system processing is being completed accurately and correctly.
Determine the best method of gathering and compiling data for reporting to DHR or the Agency’s administration. Knowledge and proficiency in making these decisions are the critical key elements.
Salary : $33,280 - $62,400
