HRIS Analyst (Administrative Analyst II) - County Administration, Office of Human Resources

Howard County:

Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Howard County Government:

Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) – the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making.

What are we looking for?

We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.

What you'll like most about working at Howard County Government:

• We are committed to workplace excellence in every area of County government.
• We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged!
• We offer competitive compensation and great benefits including medical, retirement, and wellness programs.
• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

POSITION SUMMARY:

The HRIS Analyst position performs intermediate professional level work assisting in the maintenance of the County’s Human Resources Information Systems (HRIS) ensuring data accuracy and integrity. This position reports to the HRIS Manager. The HRIS division is responsible for the management of the County-wide HRIS platform systems (e.g., ADP, etc.), HR reporting and data management, related payroll and other employee record updates, and employee records management.

CLASS DESCRIPTION:

Performs intermediate professional work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes administrative support of a functional program and professional level analysis and coordination of functional office programs and activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other related duties may be assigned.

• Assists the manager in managing HRIS program including but not limited to system administration, data validation, integration of HRIS platform with other County databases such as timekeeping, position management, and applicant tracking; and design and implementation of a new and more robust HRIS platform (ADP) to streamline existing business processes and provide enhanced services through management and employee self-serve components.
• Analyzes and evaluates internal business processes, best practices, and develops recommendations for improvements; develops and maintains business requirement documents and training/guidance documents; and troubleshoots, analyzes, and identifies problems or deficiencies as part of the quality assurance function in ensuring that all business unit documentation is accurate.
• Collaborates with the manager to identify system requirements, recommend user-focused platforms/process, and reports as well as working collaboratively with end-users and the ERP Team to resolve business unit issues.
• Maintains data integrity by running queries, analyzing, and correcting any pay anomalies and errors.
• Validates pay scale changes, ensures accurate programming and testing, and updates pay scales in Enterprise HR.
• Ensures all changes adhere to the County’s Pay Plan and Collective Bargaining Agreements.
• Reviews and updates personnel actions (such as promotions, demotions, transfers, and merit increases, etc.) to ensure compliance with adopted County policies and Collective Bargaining Agreements; Identifies discrepancies and recommended actions; and works with Departments to take appropriate action and briefs Human Resources Administrator of any concerns.
• Serves as business unit liaison with Payroll managers and employees.
• Develops custom and ad hoc reports independently using ADP Reporting (ADPR), including using data to develop specialized annual reports to assist management on compliance reporting and workforce planning.
• Addresses daily operational issues identified by users (e.g., HR Liaisons and management officials). Identifies problems and proposes corrective action to the manager or consults with the appropriate ERP technical expert for further research to form recommendations to the manager.
• Documents new processes and procedures as they are developed for end-users and others.
• Coordinates the processing of employment separations with the County’s payroll office, ensuring correct leave payouts.
• Coordinates with timekeepers on leave and leave accrual issues for all employees and adjust leave accruals when needed.
• Responds to unemployment claims by researching/analyzing factual background and documentation; prepares background for County’s response to ensure accurate information is presented regarding employment actions and attends unemployment hearings on behalf of the County; and assists with researching for Maryland Public Information Act requests.
• Assists manager in ensuring oversight and confidentiality of employment records and employment record databases, including ensuring the chain of custody for review of records.
• Leads various HRIS projects involving cross-functional teams and other related projects

MINIMUM REQUIRED EDUCATION/EXPERIENCE

ADDITIONAL INFORMATION:

TO APPLY: You must complete an employment application online to be considered for this recruitment. Resumes cannot be substituted for completion of the job application work history. No paper applications will be accepted.

Selected candidates may be subject to drug screening, background screening, and reference checks.

At time of application, please submit a copy of any college degree, coursework, licenses, or certifications that you have referenced on your application. Applicants who have education obtained outside of the U.S. may need to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

Howard County Government is not sponsoring employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.

Howard County is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The County prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Office of Human Resources directly at HiringPreference@howardcountymd.gov. Requests for accommodations should not be attached to the application.