Accounts Payable Lead

Job Description

Job Description

With over 150 years of caring for our community and each other in the Washington DC area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nation’s only teaching hospital located on the campus of a Historically Black University and has created a superior learning environment, with groundbreaking research and positive patient outcomes.

Howard University Hospital seeks to hire a Accounts Payable Lead will report to the Manager of Accounting. They will be responsible for ensuring accurate and timely processing of invoice transactions and providing service and support to all internal and external customers. The ideal candidate will have knowledge of AP workflows and process controls, and will be able to quickly solve simple and complex problems by assessing situations and providing guidance with little to no direct supervision. They will assist the manager in carrying out daily operations, month end and year end closing process for the AP department, monitor workflow queues and emails, and recommend adjustments to meet demands. This position will oversee workload distribution for AP specialists as well as monitor performance to goals to ensure compliance to established standards, policies and procedures. They will be responsible for training new hires on HUH processes / procedures and systems. In addition, the successful candidate will mentor the team in the areas of application support, skill development, special projects, business reporting, and technical needs / or support. They will demonstrate actions and attitudes that contribute to the achievement of HUH’s critical success factors (e.g., best place to work, most extraordinary experience, superior outcomes, financial success for reinvestment, and a growing organization vital to the community ).

The Payroll / AP Lead :

Pay Grade : $27.31-$43.69

• Lead day to day task assignment for AP team members. Lead the training and development of employees in specific functional or technical processes and tools.
• Oversee integration functionality between / within Lawson and MHC ensuring both systems are working accordingly and resolving any complex functional or technical issues.
• Oversee the processing of invoices into Lawson / MHC and confirm payments are made in a timely manner, ensuring compliance to internal controls, maintaining invoice volume, cycle time, and accuracy goals.
• Oversee weekly vendor payments to ensure payments are made in a timely manner via the approved method of payment for the vendor (Check and ACH). Responsible for ensuring the overall review and reconciliation of vendor accounts in arrears are addressed.
• Actively contribute to team Key Performance Indicators (KPIs) and deliver productivity in line with service level agreements (SLAs).
• Provide input into AP team members’ performance reviews.
• Contribute to the development, effective implementation and sustainability of a robust continuous improvement program that delivers superior performance.
• Document, review, implement, comply, and communicate policies and procedures related to AP.
• Participate in proactively engaging with the AP team to understand requirements and support in the development of AP plans / strategies. Promote and participate in activities such as team huddles, and promote continuous improvement.
• Interact with Supply Chain, HUH Management, Accounting Department, Supplier(s) and other internal and external stakeholders as applicable. Support supplier and employee inquires and issue resolution on invoices and payments.
• Coordinate and assist with 1099 IRS reporting.
• Assumes other duties and responsibilities that are related and appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all-inclusive.
• Promotes adherence to the Health Sciences Compliance Program, the Howard University Code of Ethics and the Health Sciences Standards of Conduct.
• Attends annual and periodic mandatory Compliance Program training including the Health Insurance Portability and Accountability Act (HIPAA) Privacy training.
• Participates in activities that promote adherence to federal healthcare program requirements.
• Actively participates in Health Sciences Compliance Program activities
• Adheres to the requirements of the HIPAA Privacy Policies and Procedures.
• Maintains confidentiality of patients, families, and staff.
• Strong working knowledge of Lawson, MHC AP Module.
• Candidate must be organized, have excellent attention to detail, and superior oral / written communication skills.
• Ability to lead, mentor and support a team of AP analysts including contributing to mid-year and annual reviews.
• Ability to work with a large volume of transactions within tight deadlines.
• Ability to react in a fast paced and changing environment while not losing focus on priorities and customer service
• Must have strong analytical skills and possess the ability to exercise sound professional judgment. Must be able to appropriately prioritize individual workload and work independently.

Minimum Requirements :

At Howard University Hospital our job is to care for you. We do this by offering :

COVID-19 Vaccination

Howard University Hospital requires all external applicants to be fully vaccinated for COVID-19 before commencing employment. External Applicants may be required to furnish proof of vaccination and, if offered, may elect to be vaccinated at a designated Howard University Hospital location.

Salary : $27 - $44