What are the responsibilities and job description for the Accounts Payable Specialist position at Hoxton Circle?
A rapidly growing manufacturing company is in need of an Accounts Payable Specialist on a direct hire basis. The Accounts Payable Specialist will be responsible for managing all aspects of the accounts payable function, ensuring timely and accurate processing of invoices, maintaining vendor relationships, and supporting overall financial operations. This role requires a strong understanding of accounting principles, attention to detail, and the ability to work in a fast-paced, evolving industry.
Responsibilities:
- Invoice Processing: Review and process all incoming invoices for proper documentation and accuracy. Ensure timely payment of invoices in accordance with company policies and vendor terms.
- Vendor Management: Maintain relationships with vendors and resolve any billing discrepancies or issues. Communicate with vendors regarding payment status and account inquiries.
- Payment Scheduling: Prepare and execute weekly and monthly payment runs. Ensure payments are made accurately and within due dates to avoid penalties.
- Account Reconciliation: Reconcile accounts payable ledger to ensure that all bills are paid and that the company's records match vendor statements.
- Record Keeping: Maintain accurate records of invoices, payments, and other financial documents for auditing and reporting purposes. Ensure the documentation complies with applicable regulations.
- Compliance and Reporting: Ensure compliance with cannabis industry regulations and tax requirements related to accounts payable. Assist in preparing financial reports and other internal reports for management.
- Collaboration: Work closely with the accounting team, purchasing department, and other internal stakeholders to ensure timely and accurate processing of all accounts payable activities.
Qualifications:
- Experience: Minimum of 2 years of experience in accounts payable or a similar accounting role.
- Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Xero, NetSuite, or similar) and Microsoft Excel.
- Attention to Detail: Excellent attention to detail with a focus on accuracy and timeliness.
- Communication Skills: Strong written and verbal communication skills. Ability to interact professionally with vendors and internal stakeholders.
Salary : $50,000 - $60,000
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