AP Specialist

MISSION: To be the sought out general contractor that our clients prefer to have construct their projects. We strive to always bring value to our clients, employees and subcontractors. Our vision is to build our organization into a top tier company known for employing the highest caliber construction professionals in the industry who work to satisfy our clients. Our values serve as a moral compass for the company and its employees. Honesty Prevails is the guiding principle that directs our company in all that we do.

SUMMARY: The AP Specialist provides administrative and clerical support for the financial department, ensuring that vendors and subcontractors are paid in a timely manner.

ESSENTIAL FUNCTIONS:

· Enter and post AP invoices into Viewpoint daily

· Scan and appropriately file AP and subcontractor invoices

· Review, file and distribute certified payrolls and MEURs received from subcontractors to project owner

· Keep files updated for subcontract payment-related documents as needed and review weekly for payment eligibility

· Review and file subcontract certificates of insurance and request missing endorsements/documents as needed

· Collect and file credit card receipts

· Weekly AP check run

· Weekly Scan and file subcontract payment packets

· Prepare and upload monthly Paid Summary Report’s to ODOT/Doc Express

· Enter subcontracts into SL Worksheets (Viewpoint) for Project Managers (monthly)

· Reconcile VISA billing monthly. Track and request missing VISA receipts

· Reconcile vendor statements received

· Update and enter new vendor information as needed (address, payment method, insurance, W9, etc.)

· Prepare 1099 for tax filing

· Answer phone lines

KNOWLEDGE, SKILLS AND ABILITIES:

· Ability to anticipate needs and be self-directed

· Strong written and verbal communication skills

· Ability to interact well with constituents

· Strong office and time management skills

· Competent in payment processing, productivity software (spreadsheets) and accounting software (Viewpoint)

· Ability to work effectively in a team environment

QUALIFICATIONS AND REQUIREMENTS:

· Experienced in accounts payable

· Highly motivated and able to interact with multiple stakeholders

WORKING CONDITIONS:

Traditional office environment, Monday through Friday. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $28.00 - $34.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $28 - $34