What are the responsibilities and job description for the Payroll Specialist position at HP Civil Inc.?
MISSION: To be the sought-out general contractor that our clients prefer to have construct their projects. We strive to always bring value to our clients, employees and subcontractors. Our vision is to build our organization into a top-tier company known for employing the highest caliber construction professionals in the industry who work to satisfy our clients. Our values serve as a moral compass for the company and its employees. Honesty Prevails is the guiding principle that directs our company in all that we do.
SUMMARY: Payroll specialist is responsible for ensuring accurate and timely weekly payroll processing for 80 employees and for ensuring compliant processing for projects governed by prevailing wage laws. This role focuses on certified payroll reporting, prevailing wage compliance, and ensuring adherence to federal and state regulations.
ESSENTIAL FUNCTIONS:
- Timecard entry, import timecards from HCSS, process payroll through Viewpoint, upload EFT to bank, send pay stubs
- Process liability payments (taxes, insurance, garnishments, retirement)
- Prepare certified payrolls and submit them to owners
- Prepare and submit MEURs to ODOT
- Prepare & submit ODOT TPARs, ATARs & MPRs
- Prepare, post CITT and SAIF reports for payment
- Prepare and file quarterly payroll reports (941’s, OQ, 132, Sch. B’s, STT)
- Prepare and file annual payroll reports (940, W2’s, W3)
- Updating payroll records by entering any changes to employee information or benefits
- Verify compliance with all reporting requirements, including worker classifications, hours worked, and proper wage rates
- Process and audit weekly payroll for employees working on prevailing wage projects, ensuring accuracy and compliance with all wage determinations, fringe benefit allocations, and overtime calculations
- Maintain up-to-date knowledge of federal, state, and local prevailing wage laws
- Ensure accurate tracking and reporting of fringe benefits in compliance with prevailing wage requirements
- Maintain detailed records of certified payroll submissions for audits and client requests.
- Calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment and worker’s compensation
- Maintaining all payroll operations according to company policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to anticipate needs and be self-directed
- Strong written and verbal communication skills
- Ability to interact well with constituents
- Strong office and time management skills
- Ability to maintain confidentiality and work effectively in a team environment
- Competence in payroll processing with Viewpoint software and HeavyJobs
QUALIFICATIONS AND REQUIREMENTS:
- Experienced with prevailing wage and/or Viewpoint
- Highly motivated and able to interact with multiple stakeholders
WORKING CONDITIONS:
Traditional office environment, Monday through Friday 8:00 AM – 5 PM. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type: Full-time
Pay: $28.00 - $34.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $28 - $34
