Events Coordinator

HUALAPAI TRIBE

JOB ANNOUNCEMENT

OPEN COMPETITIVE

JOB TITLE:               Events Coordinator
DEPARTMENT:       Administration

CLASS:                      Regular FT, Covered

SALARY:                   D.O.Q ($19.49-$25)

OPENING:                January 16, 2025

CLOSING:                January 29, 2025

JOB SUMMARY: The Events Coordinator under direction of the Chief Executive Secretary is responsible for coordinating, planning, organizing, and executing a wide range of events, including but not limited to holiday celebrations, social gatherings, and public outreach initiatives. This role requires strong project management, communication, and interpersonal skills, with a focus on building and maintaining positive relationships with the community and stakeholders.

EMPLOYMENT DUTIES AND FUNCTIONS:

Event Planning & Execution:

• Coordinate with Tribal Government Departments and Programs of each event, implement calendar event, including timelines, and logistics.
• Coordinate with organizer of each event a list of their volunteers and staff to ensure smooth event execution.
• Coordinate with organizer event setup, breakdown, and cleanup completed.
• Monitor event progress and make adjustments as needed.
• Evaluate event success and identify areas for improvement.
• Promote events through various channels, including social media, radio and Gamyu community newsletters.

Holiday Event Planning:

• Follow the Event Planning & Execution Plan of Action
• Social Event Planning:
• Follow the Event Planning & Execution Plan of Action

Public Outreach:

• Coordinate with organizer of their event publication and implement public outreach campaigns to promote community events and initiatives.
• Represent the organization at community events and capturing moments through photo taking.
• Build and maintain relationships with local media outlets.
• Respond to public and organizer inquiries and address community concerns.

Social Media Management:

• Develop and maintain engaging social media content, including photos, videos, and blog posts.
• Monitor social media platforms

Other Duties as Assigned:

• Stay informed of community events and trends.
• Share Calendar of Events with Executive Team and Tribal Administration
• Maintain accurate log and calendar of all event-related activities.
• Maintain and keep accurate inventory of Administration holiday equipment and material

EDUCATION, KNOWLEDGE, AND/OR SKILLS REQUIRED:

• Proven experience in social media management.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and other relevant software.
• Experience with graphic design software a plus.

Key Competencies:

• Creativity and innovation
• Interpersonal and communication skills
• Problem-solving and decision-making skills
• Customer service orientation
• Teamwork and collaboration
• Attention to detail
• Flexibility and adaptability

Physical Demands:

• Ability to stand or sit for extended periods.
• Ability to lift and carry moderate weights.
• Ability to work flexible hours, including evenings and weekends.

Other:

• Must have a valid Driver License and able to pass an MVR check;
• Submit to and pass a pre-employment drug/alcohol screening and random test

Submit a completed Employment Application to:  Human Resources Department, PO Box 179, Peach Springs, AZ 86434, fax (928) 769-1191, or call (928) 769-2215/2216 for information.  To be considered for employment, the Human Resources Department must receive a completed application by 5:00 PM on the closing date.  A resume will not be accepted in lieu of a completed employment application.  All applications and supporting documentation submitted becomes the property of the Human Resources Department, please keep copies for your own reference.

PREFERENCE:

All applicants are considered without regard to age, sex, race, national origin, religion, marital status, or physical disability. However, preference may be extended to persons of Indian descent in accordance with Public Law 88-355, Section 703 (702-71) and public Law 93-638, Section 7B.

THE HUALAPAI TRIBE IS AN EQUAL OPPORTUNITY EMPLOYER/PROGRAM

Auxiliary aids and services available upon request to individuals with disabilities

Salary : $19 - $25