What are the responsibilities and job description for the Manager, Accounts Payable position at Hub Group?
Job Description
- Develop, implement, and maintain systems, procedures and policies pertaining to the accounts payable function to prevent fraudulent payments and ensure adherence to company guidelines, GAAP, and Sarbanes Oxley requirements. Internal guidelines include the verification of billing customers before processing payments to carriers.
- Review and maintain accounts payable approval matrix.
- Ensure expenses are entered with correct codes conforming to standard procedures to ensure proper entry into the financial system in the appropriate period and communication for proper accrual.
- Monitor payables aging and other KPI metrics, report to Management on overall status.
- Process requests for new vendor setup in Great Plains, maintain W‐9s for vendors and manage the 1099 process.
- Perform vendor review analysis to identify areas for possible spend savings and potential fraud.
- Oversee and manage vendor disputes to resolution.
- Ensure batch check runs, wire transfers, EFT, ACH transactions, and Payroll disbursements are executed on designated payment days and other times as requested.
- Manage the update of the Daily Cash report for all outgoing cash transactions and oversee petty cash balances.
- Coordinate closely with the T&E/Pcard administrator to ensure controls compliance and accurate, timely, integration of Concur transactions to Great Plains.
- Coordinate closely with the Maintenance, Dispatch, and Operations teams to verify COMDATA and echeck processes are in line with internal controls guidelines and that system interfaces are accurate and complete.
- Oversee the Temp Labor invoice process to ensure accurate timely payment and compliance with internal process guidance.
- Assist with reconciliation of the AP subledger to the GL.
- Identify opportunities for improvement in all aspects of the disbursement function and manages the planning and implementation of upgrade and improvement projects.
- File, maintain, and distribute accounting documents, records and reports.
- Train, evaluate, and mentor all accounts payable employees to enhance their performance and work skills and verify adequate cross training exists to maintain business continuity.
- Support all disbursement related audit requests.
- Perform other duties as required to support Accounting and other departments.
- Duties, responsibilities and activities may be assigned or changed from time to time.
- Associates degree in accounting or related area, or 5 years in accounts payable or general accounting experience.
- Prior experience managing a team of 3 or more.
- Knowledge of Great Plains preferred.
- Knowledge of Microsoft Excel.
- Additional duties, responsibilities and requirements as required for efficient and constructive functioning of the payroll and accounting department function
- High degree of accuracy and confidentiality in processing all information.
- Ability to meet deadlines.
- Problem solving and strong attention to detail.
- Excellent written and communication skills; ability to communicate clearly to colleagues and upper management.
- Adaptable skills with the ability to learn new technology.
- Ability to follow up on pending issues.
- Must be highly dependable and a self‐starter.
- Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment.
