Office Administrator

Over 100 Years of Experience at Work for You! 

Since 1920, the professional men and women of Hubbard Construction have literally paved the way for hundreds of public and private projects that have supported Florida's rise to prominence. Hubbard is one of Florida's largest heavy civil construction companies. We are proud to be a part of Florida's history and we are eager to continue to serve the Florida market and beyond.

The scope of Hubbard's work includes complex highway projects, site development, paving, utility and drainage systems, surveying, RAP and hot mix sales, and state-of-the-art bridge building. We provide multiple delivery systems in design-build, bid-build, public/private-partnerships and design-build finance.  Hubbard Construction's parent company, Eurovia, operates through a network of 330 agencies and 770 production sites, in 17 countries around the world.

General Description:

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for overseeing the smooth operation of our office environment, providing administrative support to various departments, and ensuring efficient communication within the organization. The Office Administrator will play a key role in maintaining office procedures, managing supplies, coordinating meetings, and handling general office tasks. We are seeking an proactive individual who enjoys working in a dynamic environment and is interested in blending office administration with HR tasks.

Responsibilities:

• Manage overall office operations, answering calls, and organizing office supplies.
• Coordinate new hire onboarding, including preparing paperwork and assisting with orientation.
• Greet visitors, answer phone calls, and respond to emails.
• Coordinate meetings and appointments, including scheduling and preparing necessary materials.
• Assist with document preparation, filing, and data entry.
• Maintain office supplies inventory and place orders as needed.
• Handle incoming and outgoing mail and packages.
• Collaborate with various departments to facilitate communication and promote teamwork.
• Ensure compliance and confidentiality with company policies and procedures.
• Perform other administrative tasks as assigned.

Requirements:

• Proven experience as an office administrator, office assistant, or relevant administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Knowledge of office equipment and basic IT troubleshooting.
• High school diploma; additional certification in office administration is a plus.

  We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.  We promote a Drug-Free Workplace.