Office Administrator

OPSWAT, a global leader in IT, OT, and ICS critical infrastructure cybersecurity, delivers an end-to-end platform that gives public and private sector organizations and enterprises the critical advantage needed to protect their complex networks, secure their devices, and ensure compliance. Over the last 20 years our commitment to innovative technology has earned the trust of more than 1,700 organizations, governments, and institutions globally, solidifying our role in protecting the world’s critical infrastructure and securing our way of life.

The Position

OPSWAT is seeking a professional, dedicated and proactive Office Manager to oversee the daily operations and maintenance of our Tampa Warehouse office. This role is crucial in ensuring that our facilities are maintained to the highest standards, coordinating with external contractors and vendors, and fostering a professional and healthy work environment in compliance with OSHA standards. Additionally, the Office Manager will assist in the domestic and international procurement process for key supply chain orders and shipping logistics.

What You Will Be Doing

• Oversee and manage facilities maintenance of the Tampa Warehouse.
• Monitor and enforce office security, safety and health protocols.
• Maintain a clean and clutter free office and warehouse.
• Organize and manage food programs for the office.
• Plan and execute office events – on-site and off-site.
• Research and execute office enhancements and maintenance projects.
• Maintain excellent working relationships with vendors and contractors.
• Provide general administrative support, including:
• Answer phones and take detailed messages.
• Maintain office inventory and office supplies.
• Act as office ambassador in greeting, sign-in procedures and assisting all visitors and/or customers.
• Develop and manage the office budget.
• Sort and distribute incoming mail and packages.
  
  
  

What We Need From You

• Minimum of 5 years of experience in Office Management or as an Office Assistant.
• Positive outlook with professional demeanor, and a can-do attitude.
• Availability for after-hours work, when needed.
• Resourcefulness and creative problem-solving skills.
• Outstanding verbal and written communication skills.
• Excellent interpersonal skills.
• Highly refined organizational and time management skills.
• Ability to multi-task, prioritize, and address office needs as they arise.
• Meticulous attention to detail.
• Ability to be self-motivated and work with little supervision.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Adept in domestic and international shipping procedures using USPS, UPS, FedEx, and DHL platforms.
• Experience in event planning and execution.
• Ability to lift up to 50 lbs., stand for extended periods of time, and exert yourself physically for long periods if necessary.
• Willingness to roll up your sleeves and get your hands dirty when needed.
• Knowledge of warehouse safety guidelines such as OSHA are a plus.
  
  
  

OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.

Recruiting Agencies: we do not accept unsolicited resumes from third party agencies for any of our open positions. To submit resumes for our jobs, there must be a recruiting contract approved by our legal team and endorsed by both parties. We are currently not accepting additional 3rd party agencies at this time.