What are the responsibilities and job description for the Purchasing Specialist position at Huber Technology Inc?
Job Description: Purchasing Specialist
DEPARTMENT: Purchasing
EMPLOYMENT STATUS: Full-Time, Benefits eligible
CLASSIFICATION: Hourly, Non-Exempt
DATE: April 2022
REPORTS TO: Purchasing Manager
Summary/Objective
The Purchasing Specialist is responsible for performing various purchasing and data entry activities. As a member of the purchasing team, the Purchasing Specialist will support all HUS departments while working within established guidelines in partnership with HSE.
Essential Functions
The following represents a list of essential duties and responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned
- Enter, update, and verify data information into various systems.
- Review and verify data entered into database to ensure accuracy.
- Track documentation received and completion dates.
- Assist and train employees and new data entry operators on software programs.
- Provide assistance to technical staff to resolve computer and software problems.
- Process purchase orders and send copies to appropriate parties per manager’s guidance.
- Maintain and review purchasing files, reports and price lists.
- Review requisition orders in order to verify accuracy, terminology, and specifications.
- Track the status of requisitions, contracts, and orders.
- Research and document information pertaining to organizational and governmental rules affecting purchases.
- Create reports from IFS for procurement of SS, Plastic, Rubber, Hardware, and HSE purchases.
- Create PO’s for the parts for each Project/Machine
- Create PO’s for ancillary equipment for each project.
- Check requisition lines for pricing and shipment accuracy.
- Track PO’s by creating reports for order confirmations and delivery times.
- Create picklists for warehouse/shipping.
- Update manufacturing procurement plan.
- Assist with in-house inventory movement and back up during high workload times and/or vacation times.
- Obtain quotations for price and lead time for third party supplied materials included in Huber scope of supply in a budget, bid, or proposal.
- Review requisition orders to verify accuracy, terminology, and specifications.
- Prepare, maintain and review purchasing files, reports and price lists.
- Generate appropriate purchase orders to third party vendors to support execution of projects by HUS Project Managers or Aftermarket/Service as applies.
- Match purchase orders to received shipment/goods documents from warehouse/packing lists.
- Verify Billed amount with goods received against quotes.
- Prepare inventory transfer forms as required within the system .
- Identify, qualify and select new suppliers as required by HUS growth in sales.
- Other duties as assigned and directed.
Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as
computers, phones, photocopiers, filing cabinets and fax machines. Some exposure to warehouse of manufacturing shop elements.
Physical Demands
Moderate physical demand and exposure to office, warehouse, and manufacturing shop elements.
Regular attendance is required.
Position Type and Expected Hours of Work
Position is full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.
Education and Experience
Associate’s degree or higher required; equivalent experience in similar role/capacity will be considered
in lieu of degree.
2 or more years of purchasing experience in a manufacturing facility required
Experience using IFS, SAP, or similar
Knowledge of word processing, advanced spreadsheet, and database maintenance with a working knowledge of MS PowerPoint.
Pre-Hire: Ability to pass a drug test, background check as it relates to the role, and completion of an I-9 form. HUBER is an E-Verify Employer.
Huber Technology, Inc. is an equal opportunity employer – www.huber-technology.com
