Assistant Director, Au Pair Program, CEWD

Position Description

Hudson County Community College

Position Vacancy Notification

Assistant Director, Au Pair Program

Continuing Education and Workforce Development

Posting Date: January 20, 2025

Union Affiliation: Academic Administrative Association

Salary Grade: 113

Reporting To: Assistant Vice President of Continuing Education and Workforce Development

The Opportunity

This is an exciting time to be a part of the HCCC community. This year the College will be celebrating its 50th anniversary. HCCC has recently been named one of 101 recipients, 1 of only 7 community colleges to be distinguished, for the Higher Education Excellence in Diversity (HEED) Award, a national honor recognizing U.S. colleges and universities that demonstrate an outstanding commitment to diversity and inclusion. HCCC’s Culinary Arts Institute was ranked as the #6 Culinary Arts program in the United States by Best Choice Schools. HCCC is a 2024 Bellwether College Consortium Legacy Award winner, a 2024 Achieving the Dream Leader College of Distinction, and a 2024 National Inspiring Programs in Business from INSIGHT Into Diversity . Also, HCCC has been named a 2024 award winner.

Position Summary

The School of Continuing Education and Workforce Development is an exciting and entrepreneurial office within the College, which offers a wide variety of non-credit classes, courses, seminars and training sessions for the community. These offerings are focused on revitalizing careers, upgrading skills and credentials, growing businesses and pursuing pastimes and passions. Additionally, the HCCC Center for Business & Industry (CBI) is the area leader in developing and delivering educational classes and programs for Hudson County’s businesses, organizations and individuals.

Reporting to the Assistant Vice President of Continuing Education and Workforce Development, the Assistant Director, Au Pair Program interfaces with students, instructors, and other college departments to ensure that classes are scheduled and staffed, instructional offerings are of the highest standard, books and supplies are ordered, and the office is run professionally.? The position supports the department’s Assistant Vice President by providing customer service, registration coordination, and seeks to resolve student issues and concerns. Additionally, the Assistant Director, Au Pair Program assists in developing and implementing new courses and programs based on community needs.

Summary Of Duties

Position Responsibilities

• Primary point of contact for instructors
• Create class schedules, coordinate dates with instructors, book rooms
• Update webpages with new program information as needed
• Interfaces directly with students and the general public
• Work with Customer Service to answer student questions and address issues
• Provides speedy response to all student concerns and complaints
• Works with instructors to schedule classes, complete paperwork, and address concerns related to student, administration, and programs
• Collaborates on the forecasting and tracking of individual project expenses
• Maintain financial records on all programs offered and report on associated data on a monthly basis
• Participates in the preparation of status reports
• Create assessment materials, collect, and manage data
• Works with administration and oversees invoice processing, payroll, and completion of paperwork for check requests related to program areas and instructors
• Maintains effective communications with other college departments with regard to scheduling classes, food and beverage needs, audiovisual requirements, etc.
• Ability to work a flexible schedule, where needed, to ensure appropriate coverage. Some weekend work and occasional evening work is necessary.
• Assumes assigned day-to-day responsibilities of the Assistant Vice President when (s)he is out of the office
• Performs related duties as delegated or assigned by the Assistant Vice President of Continuing Education/Workforce Development.
• Coordinates online and in-person Au Pair program and works with the business partner to create new courses, booking classrooms and venues (in-state and out-of-state) manage day-to-day activity, and student requests such as enrollment letters and certificates
• Oversees and processes payroll for instructors related to program areas
• Reconciles program invoices with au pair partner to ensure enrollment and revenue is accurate on both ends
• Maintains and applies expenses for travel classes
• Works with Finance office and vendors to onboard new contracts
• Works with Finance office to receive and distribute partner wire transfers for programs and to administer partner payments in a timely manner
• Works with Finance Office, Systems Coordinator, and administration to create blanket purchase orders, track tuition payments, and generate check requests
• Works with partner to receive and maintain student registrations and works with customer service to ensure all enrollments are accurate and up to date
• Works with Systems Coordinator to ensure all programs are entered into the system and updated with new expenses and any changes in enrollment
• Works closely with partner on to research and schedule out-of-state classroom space for a variety of travel classes, develops relationships with institutions, and books required A/V technology and other necessary components
• Manages administrative responsibilities for off-site locations, which include scheduling recurring classes, necessary technology and equipment, parking, security,
  
  

Qualifications

Position Requirements

• Bachelor's degree required. Associate’s degree with 2 years experience may be considered in lieu of the Bachelor’s degree;
• Experience with financial data and understanding of basic accounting and budgeting
• Proficient in Microsoft Office (i.e. Word, Excel);
• Excellent written and verbal communication skills, organizational skills and the ability to multi-task required;
• Ability to interact effectively with various HCCC departments and represent the College with external agencies.
  
  

Hccc Employee Benefits

We value and appreciate all employees and acknowledge the importance of a comprehensive benefit program. Below is a brief glance of HCCC benefits, perks, and discounts offered to employees. For more detailed information about employee benefits please visit: https://www.hccc.edu/administration/hr/benefits-pensions.html

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.

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Do you have a Bachelor's degree as outlined in the qualifications?

• Yes
• No
  
  

Required Question