Marketing Administrative Coordinator (Full-Time)

Job Description

HHHN Mission

To provide the best health care, and access to that care, for everyone in our communities

HHHN Vision

To pioneer an innovative, sustainable and community-focused health system through comprehensive primary care and diverse partnerships

Proposed Schedule: 40 hours per week. Monday-Friday 7:30am-4pm or 8am-4:30pm.

Job Summary:

The Administrative Coordinator will provide administrative support to the Marketing and Communications team and is responsible for supporting content creation and delivery within the organization, including signage, staff communications and enewsletters, company intranet (Hweb) and patient communications.

Essential Duties and Responsibilities:

• Assist with day-to-day department tasks and functions to help ensure efficient operations and contribute to the overall success of the team
• Assist in updating and ordering print marketing collateral, handouts and resources
• Assist with the creation of signage for new and existing buildings
• Coordinate distribution of and maintain brand guidelines for all internal signage
• Coordinate the physical and electronic distribution of marketing collateral, magazine and patient resources and materials to health centers
• Assist in preparing promotional presentations and packets for all staff
• Coordinate logistics for corporate teams for wellness events and other sponsorships
• Provide comprehensive support for community and Network events from the initial request through delivery of materials
• Manage receipt of branded giveaway requests and marketing project requests
• With support from Marketing Manager, oversee Company Store inventory, work with vendor to source new products, report on sales and make restock recommendations
• Update news sections and ensure accuracy of information on company intranet (Hweb)
• Work closely with the IS Hweb support team member to improve intranet functionality and standardization of use throughout the organization
• Support creation and distribution of internal updates and enewsletters (Huddle)
• Oversee the content calendar and assist with content creation for social media
• Coordinate leadership and provider headshots
• Support the development and maintenance of patient and partner email and mailing lists
• Manage Wrike, the department’s project management platform
• Prepare and submit finance forms and track budget expenses for the Marketing & Communications team
• Assist with business card ordering and distribution
• Schedule and manage meetings for the department as needed
• Manage photo library and department files
• Perform other day-to-day projects and department-related duties as needed
• Other duties as assigned by the Marketing Manager
  
  

Essential Competencies:

• Reliable team player with a positive attitude
• Collaborates effectively, organizes and prioritizes assignments and contributes to the department's ability to meet or exceed goals and standards
• Uses innovative thinking and exercises sound judgment
• Detail-oriented and committed to producing work of the highest quality
• Outstanding organizational skills
• Must be able to professionally communicate with diverse audiences
• Problem-solve and make professional judgments
• Must have the ability to communicate clearly and to read and follow detailed instructions
• Must have the ability to work effectively under time deadlines
  
  

Qualifications/Skills:

• Bachelor's degree; marketing/business/communications or other related degree preferred
• Excellent writing and editing skills
• Excellent interpersonal and communication skills with the ability to work effectively with professionals at all levels
• Experience working in a marketing environment preferred; health care experience a plus
• Proficient with Microsoft Office Suite, Outlook, MS Word, Excel and PowerPoint
• Experience with web-based tools and electronic solutions including email marketing providers and intranet microsites
• Willing to work occasional additional hours as needed. The position is forty hours per week and requires some local travel with flexibility
  
  

The pay rate for this position is $20.40/hour.