What are the responsibilities and job description for the Payroll Administrator - Los Angeles position at Hudson Pacific Properties?
The Payroll Administrator will be responsible for the preparation, processing, and distribution of accurate and timely paychecks to weekly and bi-weekly union and non-union employees across multiple unions and states within the U.S. while ensuring compliance with Collective Bargaining Agreements, SOX controls, and federal, state, and local regulations. This position plays a crucial role and requires a strong attention to detail and extensive union payroll knowledge including wage scales, prevailing wage, Davis Bacon Act, union pension reporting, garnishments, and various other tax laws.
• Process payroll for weekly and bi-weekly payroll groups inclusive of Collective Bargaining Agreements Contracts.
• Motion Picture Industry Pension & Health Plan contribution calculations and reporting.
• Serve as main point of contact for all employees and respond to payroll inquiries related to interpretation of laws, rules, and regulations including Collective Bargaining Agreement Contracts.
• Understanding/experience paying prevailing wages.
• Calculate and maintain union dues.
• Calculate meal penalties according to state laws and Collective Bargaining Agreements.
• Prepare, calculate, and print manual checks.
• Prepare ad hoc custom reports upon request.
• Ensure timely quarterly and annual filing and distribution of employee W-2’s, 1099’s, 940’s, 941’s, etc.
• Handle all internal and external audit requests related to payroll.
• Bachelor's degree in accounting or related field preferred.
• 2 years of relevant Payroll experience in a complex and rapidly changing multi-state, multi-entity organization.
• Intermediate to advanced Excel skills - able to produce Vlookup, If/Then formulas, and Pivot Tables.
• Strong multi-level relationship-building skills to effectively interact with union business agents, leadership and employees.
• Experience with ADP Workforce Now highly preferred.
• Experience with Workday preferred.
• Ability to work under pressure, handle heavy workflow and manage competing priorities while staying focused and meeting time-sensitive deadlines without sacrificing accuracy.
• Exceptional verbal/written communication skills, with the ability to interact well with all levels of corporation.
• Strong work ethic demonstrating accountability, integrity, discretion, and ability to maintain confidentiality.
Salary : $40 - $47
