What are the responsibilities and job description for the Human Resources Assistant Full Time position at Hughston Clinic?
Position Goal
Responsible for performing timely and accurate administrative support for Hughston Human Resources Department.
Position Responsibilities:
- Completes assignments as instructed.
- Responsible for ensuring I-9 information is correct and E-Verify is completed timely
- Responsible for greeting all guests, visitors, employees, etc. at HR location (secure door).
- Assist recruitment as needed with making calls, scheduling interviews, performing interviews etc
- Creates reports as needed for HR Leadership/Administration.
- Manages the 90 day assessment; ensure completed timely (competency included if needed). Notifies HR Leadership of outstanding issues.
- Coordinates EOQ process each quarter.
- Responsible for collecting and distributes HR mail each morning to appropriate party.
- Responsible for selling Movie Tickets to employees, must turn in money to finance on an appropriate schedule as to avoid cash accumulation in department.
- Assists HR department with coordinating clinic special events/clinic celebrations, employment related events, special projects as needed.
- Responsible for managing all HR filing; ensuring files are kept up to date, and file area is organized. All records should be promptly filed in an appropriate location (hire/term).
- Responsible for the employee bulletin board compliance process at each facility. Each board must be kept up to date ensuring federal and state compliance (including W/C information/panel of physicians).
- Coordinates New Hire Orientation packets. Inform HR Manager of outstanding items timely.
- Communicates new hires with uniform partner timely
- Coordinates annual uniform allocation with uniform partner
- Completes annual MVR on Hughston employees (per position)
- Manages Hughston occurrence portal reporting/responding to Liability Carrier as needed. Escalate to HR Leadership as needed.
- Maintains strictest confidentiality at all times.
- Serves as departmental gatekeeper, directs questions to appropriate party for resolution.
- Perform other duties as assigned by Management.
Experience:
Required:
- One-year prior Clerical/Administrative experience required
Preferred:
- Human Resource experience preferred
Education:
Required:
- High School Diploma or equivalent required.
Special Qualifications:
Required:
- Must have knowledge of Microsoft Office suite (Word, Power point and Excel)
- Must be able to work independently
- Familiarity with I-9 and E-Verify process
- Familiar with general HR processes and procedures
- Must have the ability to develop and control processes-recommend changes as needed.
- Must be detail oriented and have excellent organizational ability.
- Must perform work timely and accurately.
- Must be able to work in stressful situations.
- Must use good judgment in performance of daily duties and tasks.
- Must have excellent communication skills verbal, non-verbal, and written
- Must have a valid drivers license and satisfactory Motor Vehicle Record (MVR)
The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
