What are the responsibilities and job description for the PERSONAL ASSISTANT & TRANSACTION COORDINATOR position at Human Element RE?
Description
Who You Are :
You have experience in transaction coordination, listing coordination, and contracts-you know the ins and outs of real estate paperwork and timelines.
You're a friendly, bubbly personality who can easily connect with clients, agents, and vendors.
You're tech-savvy and comfortable navigating real estate systems, CRMs, and digital tools.
You're a detail-oriented, process-driven individual who thrives on keeping everything in order.
You're proactive and willing to roll up your sleeves to get things done-whether it's coordinating deals, running errands, or assisting the team in making sure the office operates efficiently.
Responsibilities
Key Responsibilities :
Transaction Listing Coordination :
Manage and track transaction timelines, ensuring all deadlines are met.
Assist with contract preparation and compliance, ensuring accuracy and completeness.
Coordinate listing paperwork, scheduling, and marketing materials.
Maintain client and transaction files, keeping everything up to date and organized.
Client Agent Support :
Be a friendly and professional point of contact for clients, agents, and vendors.
Assist with showings, lockbox setups, and open houses as needed.
Coordinate and schedule client meetings, property visits, and agent showings.
Help maintain and enhance client relationships through excellent communication and follow-ups.
Qualifications
Minimum 2 years of experience in real estate transaction coordination, listing management, or office administration.
Strong understanding of contracts, timelines, and compliance within the real estate industry.
Tech-savvy-comfortable with CRMs, transaction management software, digital signatures, and real estate platforms.
Excellent verbal and written communication skills-you can confidently interact with clients, agents, and vendors.
Highly organized with strong attention to detail-able to keep multiple tasks on track without missing deadlines.
A proactive, problem-solving mindset-you anticipate needs and take initiative.
A friendly, positive, and approachable personality-clients and agents should feel at ease working with you.
Ability to run errands as needed, including lockbox setups, property showings, and vendor coordination.
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