Administrative Assistant

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Duties will include, but not limited to the following: • Provide administrative support to the Assistant Commissioners of Investigations.• Respond to questions regarding policy and procedure and/or referring more complex questions to the appropriate person for response regarding the Division of Human Rights.• Review incoming correspondence and gather information relating to the correspondence.• A daily follow up on correspondence requiring action or response is maintained to identify the follow-up date and location of files in appropriate date folders. Actively pursue response(s) to ensure timeliness and independently create and send memos to staff for input when the need to update various documents arises.• Screen telephone calls received from staff, the public, vendors and personnel of other State agencies. Handle routine matters independently and refer others as appropriate.• Prepare written drafts or directly respond to routine correspondence.• Review outgoing correspondence, make suggestions to drafts prepared by others to ensure conformance with agency correspondence guidelines, and prepare final copy for approval.• Schedule meetings on behalf of supervisory staff and maintain their calendars.• Transmit personnel-related matters and forms to appropriate staff.• Make travel arrangements and process travel vouchers in SFS.• Attend meetings, take minutes and distribute accordingly.• May supervise clerical staff.• Maintain and update files as necessary.• Perform other duties as assigned.

The minimum qualifications required for this vacancy. Minimum Qualifications Non-Competitive Qualifications: • Bachelor's Degree preferred• Experience working in a busy and fast-paced office, preferably for a high-level executive.• Ability to work efficiently and under deadlines in a fast-paced environment• Ability to communicate clearly, both orally and in writing• Strong organizational skills

Additional comments regarding the vacancy. Additional Comments We offer a comprehensive benefits package, including: • Holiday & Paid Time Off• Public Service Loan Forgiveness (PSLF)• Pension from New York State Employees’ Retirement System• Affordable Health Care options• Family dental and vision benefits at no additional cost• NYS Deferred Compensation plan• Access to NY 529 College Savings ProgramPlease note that specific benefits and programs may vary based on negotiating unit, current contract, and length of State service.This position is eligible for $4,000 location pay.

Some positions may require additional credentials or a background check to verify your identity.

Salary : $4,000