What are the responsibilities and job description for the HR Assistant position at Humane Society Of Summit County?
Company Overview
Serving our community since 1968, the Humane Society of Summit County is a dynamic, prominent, local nonprofit organization dedicated to serving our community by caring and advocating for vulnerable animals and enriching the lives of pets and people. We are the only animal welfare agency in Summit County committed to rescuing, healing, and adopting sick and injured strays, as well as abused and abandoned animals. Additionally, we are the primary resource for humane enforcement, education, and pet retention. We are now proudly located at our new, purpose-built facility in Cuyahoga Falls.
Job Description
The HR Assistant is responsible for providing administrative and operational support to the human resources department. This role facilitates HR processes, maintains records, assists with benefits administration, and acts as a liaison between employees and external service providers. Additional responsibilities include ensuring compliance with federal and state regulations, updating policies and handbooks, and promoting positive employee relations.
Key Responsibilities
- Assist in administering health and welfare plans, including enrollments, changes, and terminations, while ensuring compliance with organizational policies and regulations.
- Assist in processing unemployment claims, FMLA requests, workers' compensation cases, and OSHA-related documentation by preparing correspondence and maintaining accurate records.
- Ensure HR files, records, and documentation are accurate, up to date, and compliant with federal, state, and organizational policies, including OSHA record-keeping standards.
- Respond to employee and applicant inquiries regarding policies, benefits, and hiring processes, escalating complex issues to the HR Director as needed.
- Maintain confidentiality of sensitive HR files and information, adhering to data protection and privacy regulations.
- Support the review and maintenance of employee policies and handbooks to ensure compliance with legal requirements, including OSHA workplace safety standards.
- Complete Forms I-9, verify I-9 documentation, and maintain accurate I-9 records in compliance with federal guidelines.
- Assist in the recruitment process by posting job advertisements, tracking applicants, coordinating follow-up communications, and processing background checks.
- Schedule meetings and maintain calendars as requested by the HR Director.
- Assist in reconciling benefits statements and resolving payroll discrepancies in coordination with the finance team.
- Conduct or assist with new hire orientation, ensuring employees receive necessary training, including OSHA-mandated workplace safety guidelines.
- Assist with the development and distribution of employee surveys to gather feedback and improve workplace satisfaction.
- Support the execution of performance review processes and assist in planning employee recognition and engagement events.
- Act as a point of contact between the organization and benefits providers, including health, disability, and retirement plans.
- Conduct periodic audits of HR and OSHA-required records to ensure accuracy and compliance with employment and workplace safety regulations.
- Perform administrative tasks, including document management, correspondence preparation, filing, and processing mail to maintain organized HR workflows.
- Perform other related duties of a comparable nature as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
