What are the responsibilities and job description for the Program Coordinator - Workforce Development - County Administrative Office position at Humboldt County?
DEFINITION
Workforce Development is a program within the Economic Development division of the County Administrative Office.
What You'll Do:
- Provide day-to-day supervision and guidance to Job Market staff that includes scheduling, training, and leave authorization in order to ensure alignment with policies and procedures.
- Coordinate and guide staff on the implementation of WIOA (Workforce Innovation and Opportunity Act) services in support of operational effectiveness and compliance.
- Support administrative oversight staff by monitoring workflow, resolving operational issues, and maintaining a productive team environment.
- Contribute to the evaluation of office operations and staff performance that promotes a collaborative and efficient work environment.
Where You'll Do It:
Humboldt County Job Market
2420 6th Street Eureka, CA 95501
Under direction, plans, develops and implements a specialized program; prepares and monitors program budget and requests for funding; performs related work as assigned.
DISTINGUISHING CHARACTERISTICS This class is responsible for the effective implementation of a single specialized program or multiple routine programs. Responsibilities include developing program guidelines and plans, identifying and securing grant funding as appropriate, developing staffing and budget proposals and planning, assigning and reviewing the work of staff to implement the program.
EXAMPLES OF DUTIES
- Plans, develops and administers program policies and procedures.
- Identifies sources of program funding; prepares grant applications; works with foundations and local funding sources to secure funding.
- Develops annual and multi-year plans and budgets for assigned program(s).
- Reviews and interprets legislation, codes and regulations and ensures program compliance.
- Conforms with administrative requirements to obtain and administer funding; administers and approves expenditure of funds; identifies necessary resources and prepares annual plans.
- Participates in the hiring of assigned staff, recommending selection for management approval.
- Trains staff in program and County policies and procedures; schedules work and approves leaves.
- Evaluates employee performance, counsels employees and effectively recommends disciplinary action and other personnel decisions.
- Works with a variety of community organizations and individuals to arrange and coordinate services and solicit support.
- Confers with managers and staff in other departments and agencies to coordinate activities and resolve issues related to the program.
- Makes presentations to community groups and organizations regarding programs, services and activities.
- Attends various meetings, committees and conferences related to program goals and objectives.
- Directs the maintenance of and/or maintains accurate records and files; prepares reports, correspondence, and a variety of written materials.
QUALIFICATIONS
Knowledge of:
- Supervisory principles and practices, including work planning, selection, evaluation and employee training and discipline.
- Principles of program management, including budgeting.
- Principles of program evaluation.
- Applicable laws, codes, regulations and policies.
- Basic business data processing principles.
- Principles of recordkeeping and report preparation.
- Functions and activities of the program to which assigned.
Skill in:
- Planning, assigning, supervising, reviewing and evaluating the work of staff.
- Training staff in work procedures.
- Developing and evaluating program goals, procedures, standards and methods based on legislative and administrative requirements. Interpreting and applying codes and regulations.
- Preparing effective reports, correspondence and other written materials.
- Maintaining accurate records and files.
- Exercising independent judgment within established policy guidelines.
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
- Coordinating multiple projects and meeting critical deadlines.
- Preparing and monitoring a program and/or departmental budget.
Other Requirements:
- Must possess a valid California driver's license.
- Designated positions may require specific educational attainments or certifications depending on the nature of the program.
Desirable Education and Experience:
- A typical way to obtain the knowledge and skills outlined above is: Equivalent to graduation from a four year college or university with major coursework in public administration, business management or other related field depending on the assignment, and three years of experience managing, coordinating or providing services in a program related to the assignment.
WORKING CONDITIONS & ADDITIONAL INFORMATION
HOW TO APPLY
A complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County’s automated application system at https://www.governmentjobs.com/careers/humboldtcountyca.
Applications must be submitted no later than the final filing date and time listed on the job flyer.
It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.
Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.
SELECTION PROCEDURE
The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.
FREQUENTLY ASKED QUESTIONS
How long does it take to fill out the application?
- You should allow 30 – 45 minutes to fill out your application.
Can I change my application after submitting it?
- No. Once an application has been submitted, it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.
How long until I hear back from you and how can I check for updates on my application?
- You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your governmentjobs.com account at the time of notification. To ensure you don't miss any critical information, we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your governmentjobs.com account at any time to check your application status. If you have any questions about your application's progress, please contact the County of Humboldt Human Resources Personnel Division at 707-476-2349 or personnel@co.humboldt.ca.us.
Will I be informed if I am not selected for an interview / Oral Exam?
- Yes, you will be informed via email if you are not selected for an interview / Oral Exam.
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways – oftentimes, outside of formal institutions – and strives to take a holistic approach in assessing an applicant’s qualifications for a position.
If you’re excited about this role but your past work experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply.
REASONABLE ACCOMMODATIONS
The County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at (707) 476-2349 so arrangements can be made.
EQUAL OPPORTUNITY EMPLOYER
The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.
MEDICAL EXAMINATION
A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS
Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES
Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.
PROBATIONARY PERIOD
Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.
EMPLOYMENT ELIGIBILITY
It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
DISASTER SERVICE WORKERS
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.
