Real Estate Agent Assistant

Position Overview:

The Agent Assistant plays a critical role in supporting a high-performance Real Estate Sales Professional. This role is designed to manage the fast-paced nature of real estate transactions, overseeing the entire sales process from start to finish. The Assistant will ensure that all details are handled efficiently and provide essential behind-the-scenes administrative support.

Primary Responsibilities:

1. Transaction Coordination:

• Manage and track transactions from lead generation to closing.
• Maintain and update transaction timelines, ensuring all forms and documentation are prepared and filed properly.

2. Listing Inventory Management:

• Input new property listings and update existing ones, including uploading media (photos, virtual tours, etc.).
• Order home warranties as needed for new listings.

3. Client Interaction:

• Collect necessary materials and information from clients to list properties effectively.
• Schedule property showings and coordinate related activities (e.g., open houses).

4. Liaison Role:

• Act as the point of contact between the Real Estate Sales Professional and external partners, including attorneys, lead generation services, marketing teams, and media outlets.

5. Contract & Process Supervision:

• Ensure contracts are processed efficiently from initiation to closing, keeping track of all deadlines.
• Monitor the progress of sales processes to ensure timely completion and smooth execution.

6. Customer Service:

• Provide exceptional customer service to inbound leads, facilitating communication between sales professionals and clients to ensure a seamless experience.

7. Administrative Support:

• Provide additional administrative support across all areas related to the sales process as needed.

Skills & Abilities:

• Communication: Strong verbal and written communication skills are crucial for interacting with clients, colleagues, and external partners.
• Organization: Ability to manage and prioritize multiple tasks simultaneously, while maintaining a high level of attention to detail.
• Proactivity & Problem Solving: Anticipate challenges and address them before they become issues.
• Tech-Savvy: Proficiency in office technology (Microsoft Office, Google Workspace, CRM systems).
• Customer-Focused: Ability to provide excellent customer service and effectively manage client relationships.

Education & Experience:

• Education: High school diploma or equivalent required.
• Experience: While real estate industry experience is preferred, it is not mandatory. Strong administrative or project management experience is also valuable.

Ideal Candidate Profile:

The ideal candidate will have a keen interest in real estate, a passion for supporting sales teams, and the ability to manage complex processes. They should be highly organized, proactive, and comfortable handling multiple tasks with a focus on detail. If you're eager to be a part of a dynamic, fast-paced team and contribute to the success of a high-performing sales professional, this is an excellent opportunity for you.

This job description outlines the physical and logistical requirements for a position at HUNT Real Estate Corporation, as well as the compensation details. Here's a summary of the key points:

Physical Requirements:

• Desk Work: Prolonged sitting at a desk, working on a computer.
• Physical Tasks: Must be able to push, pull, and lift up to 15 lbs.
• Driver's License: A valid driver’s license is required for this role.
• Travel: Occasional travel may be necessary.

Compensation:

• Hourly Wage: $16.00 - $19.00 per hour.
• Factors Influencing Pay: Wage range depends on factors such as job function, classification, geographic location, and candidate experience.

Work Schedule:

• Part-Time: 2 - 3 days per week, with a variable schedule.

Equal Opportunity Employer:

• HUNT Real Estate Corporation is committed to diversity and inclusion, and does not discriminate based on race, gender, religion, disability, or other protected categories.

Additional Information:

• Job Responsibilities: The description does not cover all responsibilities, and the company reserves the right to assign other tasks or make accommodations.
• Accommodation: Applicants needing accommodations to apply can complete an Applicant Accommodation Form.