What are the responsibilities and job description for the Assistant Contract Administrator position at Hunt Companies, Inc?
A Brief Overview
The Assistant Contract Administrator supports various operations and financial business transactions that require an understanding of operational workflow procedures, contract compliance, and basic accounting theory and practice. Additional responsibilities of the Assistant Contract Administrator include assistance in identifying and resolving issues that arise to facilitate contract compliance and the performance of other value added activities to support client needs and expectations.
What You Will Do
We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors – we believe in the importance of pay equity. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.
Benefits
A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!
Click Here For Benefits Overview
https://www.huntmilitarycommunities.com/careers/benefits
You must be able to pass a drug, background screen and physical abilities test/motor vehicle record check (if one is required per the position).
EEO/ADA
The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
#INDHUNT
The Assistant Contract Administrator supports various operations and financial business transactions that require an understanding of operational workflow procedures, contract compliance, and basic accounting theory and practice. Additional responsibilities of the Assistant Contract Administrator include assistance in identifying and resolving issues that arise to facilitate contract compliance and the performance of other value added activities to support client needs and expectations.
What You Will Do
- Assists supervisor in setting up and maintaining job budgets.
- Assists in processing subcontractor’s pay estimates and Lien Waiver requests.
- Reviews and coordinates processing of pay estimates and invoices through accounting/workflow
- Assists in the review of Job Cost-to-Date Reports and job budgets with the Contract Administrator.
- Coordinates and assists in the review, check, and process for approval all invoices for accuracy in cost coding and verify invoice compliance with purchase agreements.
- Assists in the monitoring of the subcontractor’s insurance logs to ensure insurance is current.
- Assists in the on-going review of job cost activity to ensure proper coding of sales, cost of sales and other activity to ensure proper coding
- Helps maintain vendor and subcontractor relationships
- Coordinates all workflow processes and administrative functions with each assigned account to ensure contract compliance and accurate invoicing.
- Helps in the preparation of invoices with supporting documentation and submits to client.
- Helps Supports the accounting department in reconciliation of journal entries.
- Recommends new or modified controls to Supervisor to include improvements for increased efficiencies and CMMS system and procedures.
- Escalates any operational issues as appropriate.
- Reviews work order reports and metrics for quality control.
- Associate's Degree in business management or accounting Preferred
- One to three years’ administrative operations support or accounting experience Required
- Must be detail oriented and able to work within specified deadlines.
- Ability to identify problems, collect and analyze data and draw logical conclusions.
- Ability to prioritize, multi-task and meet deadlines.
- Analytical and detail-oriented with strong organizational skills.
- Excellent written, verbal, and interpersonal communication skills.
- Strong computer skills including, proficient in use of Excel and MS Office.
- Ability to pay close attention to detail, work independently.
- Ability to maintain confidentiality.
- Requires a detail oriented, independent thinker who can be a part of a team and demonstrates strong attention to detail, and knowledge of maintenance operations procedures.
- Must demonstrate excellent written and verbal communication skills and interpersonal skills, particularly the ability to communicate effectively with all levels of management and industry professionals.
We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors – we believe in the importance of pay equity. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.
Benefits
A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!
Click Here For Benefits Overview
https://www.huntmilitarycommunities.com/careers/benefits
You must be able to pass a drug, background screen and physical abilities test/motor vehicle record check (if one is required per the position).
EEO/ADA
The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
#INDHUNT
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