Essential Duties and Responsibilities

• Performs specialized functions in the preparation and processing of school district payroll for the purpose of ensuring the distribution of accurate and timely paychecks in accordance with labor regulations and generally accepted accounting principles (GAAP).

• Computes salary information, including salary adjustments, for school district employees resulting from new hires, terminations, resignations, retirements, and other employment status changes, as well as step changes, supplements, stipends, etc.

• Communicates with the Human Resources department as needed to confirm salary information; completes and processes various employee verification and tax forms as assigned.

• Uses approved systems and software to enter, process, and issue payroll data and reports, reviews information to verify accuracy, makes necessary corrections, and reports any discrepancies and/or issues to the Payroll Supervisor to ensure timely resolution.

• Serves as a lead to other payroll staff to promote the proper and efficient use of approved systems and software by answering questions, assisting with non-technical issues, providing explanation, and ensuring proper procedures are followed in generating payroll.

• Performs scheduled import and processing of timecard data from the school district’s time and attendance system to the payroll system, reviews and validates imported information, and makes adjustments as appropriate; sets up and maintains user profiles as needed.

• Provides end-user support to district-level and school-level staff in person and via telephone on a daily basis on the proper use of the school district’s time and attendance system and communicates effectively to provide information regarding school district payroll practices and procedures while maintaining confidentiality, such as inquiries and concerns about paychecks, pay schedules, direct deposits, withholdings, deductions, leaves of absence, accruals, time and attendance systems, etc.

• Makes approved application configuration changes to payroll systems and time and attendance software; works with the Information Technology department to troubleshoot minor issues and resolve import status errors.

• Maintains substitute teacher records, runs reports, and disseminates information to appropriate recipients; makes adjustments based on information from school-level staff.

• Monitors sick leave bank memberships, eligibility, donations, and balances to ensure alignment with district policies.

• Processes garnishment information, mails garnishment checks and invoices, and maintains accurate records for the purpose of ensuring the availability of current and reliable information under the direction of the Payroll Supervisor.

• Provides direct support to the Payroll Supervisor and other Finance department leadership in the preparation of reports, summaries, and other data for Superintendent review, HCS Board of Education meetings, and audits as needed and/or requested.

• May provide input as requested to the development of internal standardized payroll processes, procedures, and controls for the purpose of maintaining optimal efficiency and complying with appropriate regulations.

• Follows established procedures to maintain and file payroll records and school district employee information for the purpose of ensuring proper documentation, maintaining confidentiality, and complying with applicable guidelines and regulations.

• Participates in a variety of approved trainings, activities, and events for professional development purposes.

• May perform various clerical duties as needed, including answering phone calls, greeting visitors, and other tasks as necessary.

• Performs other job-related duties as assigned.

A Bachelor's Degree from an accredited college or university and a minimum of one (1) year of job-related experience in accounting, payroll, finance, or other business-related field OR a high school diploma, including courses in bookkeeping, accounting, and mathematics, and a minimum of five (5) years of job-related experience in accounting, payroll, finance, or other business-related field. Efficiency with an adding machine is required.

Physical Requirements

Requires light work exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently. Job involves sitting most of the time.

Terms of Employment

Twelve month year. Salary as recommended by the Superintendent and approved by the Board.

This specification has been designed to represent the general nature and level of work found in this position. As such, it is not intended to contain all duties and qualifications of an employee in this position. Consequently, it is not intended to be perceived as an identification of essential job functions as required by ADA. Note: The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to that position.