What are the responsibilities and job description for the Accounts Payable Specialists position at Husson University?
Description
Under general direction of the Controller, processes all purchase orders, invoices, and payments from the University. The ideal candidate will be able to multi-task, meet deadlines, and provide exceptional service to internal and external customers while maintaining confidentiality at all times. The candidate must be a self-starter with excellent time management and organizational skills.
Examples of Duties
- Process all purchase orders. Reviews purchase orders to validate correct account numbers, authorizations, and related documentation.
- Reviews payments requests to verify clerical accuracy, proper authorization, and supporting documentation.
- Codes and enters invoices/payment requests into the financial system. Prepares checks for same.
- Maintains subsidiary ledger for accounts payable. Provides ad hoc reports related to payables and disbursements.
- Verifies vendor statements and investigates discrepancies.
- Develops, implements, and maintains systems, policies, and procedures related to accounts payable.
- Assists in development of payables/disbursement practices that streamline work and/or enhance internal controls.
- Gathers lien waivers, collects documentation, and reconciles payment history on large University capital projects.
- Prepares and distributes end-of-year 1099 tax statements for independent contractors.
- Prepares tax-exempt certificates, credit applications, and furnishes tax identification numbers to vendors. Collects W-9 forms from subcontractors.
- Ensures compliance by studying current accounts payable regulations and applying them to the University, as required. Maintains profession and technical knowledge through continuous education and/or reviewing professional publications.
Typical Qualifications
High school diploma or equivalent required; AS or BS degree preferred.
Experience in a busy office environment is a plus, and proficiency with Microsoft Excel and Word are required.
Sedentary position that may involve walking or standing for brief periods of time. Standard office environment that is ventilated and well lit. Daily interactive use of a personal computer for purposes of electronically exchanging, storing and managing data.
The noise level in the work environment is usually quiet.
Supplemental Information
HUSSON UNIVERSITY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
**Exact compensation may vary based on skills, experience, and location.**
#NT
