Assistant Event Coordinator

Position Title: Assistant Event Coordinator

Location: Charlotte, NC

Employment Type: Full-Time

Reports To: Event Coordinator

Job Summary

The Assistant Event Coordinator supports the planning, coordination, and execution of events to ensure they run smoothly and successfully. This role requires strong organizational skills, creativity, and the ability to manage multiple tasks simultaneously. The Assistant Event Coordinator works closely with the Event Coordinator and other team members to deliver memorable experiences for clients and attendees.

Department Core Call Inc Employment Type Full Time Location Charlotte, NC Workplace type Onsite Compensation $18.00 - $26.00 / hour

Key Responsibilities

Event Planning And Preparation

• Assist in brainstorming and developing event concepts and themes.
• Help create and maintain event timelines and schedules.
• Research and source vendors, venues, and suppliers as needed.
• Coordinate logistics, including transportation, accommodation, and equipment rentals.
  
  

Event Coordination

• Serve as a point of contact for vendors, clients, and team members during events.
• Assist in managing on-site event setup, execution, and teardown.
• Monitor event activities to ensure compliance with timelines and quality standards.
• Address and resolve any issues or emergencies during events.
  
  

Administrative Tasks

• Prepare event-related documents, such as contracts, budgets, and itineraries.
• Maintain accurate records of expenses and other financial transactions.
• Support marketing efforts by creating promotional materials or managing social media accounts.
• Handle email and phone inquiries regarding events.
  
  

Client And Stakeholder Support

• Communicate regularly with clients to understand their needs and provide updates.
• Build and maintain positive relationships with vendors, sponsors, and other stakeholders.
• Collect and evaluate feedback post-event to improve future services.
  
  

Skills, Knowledge and Expertise

• High school diploma or equivalent (required). A degree in Event Management, Hospitality, Marketing, or a related field (preferred).
• Strong organizational and time management abilities.
• Excellent communication and interpersonal skills.
• Problem-solving mindset with the ability to work under pressure.
• Proficiency in Microsoft Office Suite, event management software, and/or social media platforms.
• Creativity and attention to detail.
  
  

Benefits

• Health insurance
• Paid time off
• Opportunities for advancement and skill development
• Supportive team environment
  
  

About Core Call Inc

Welcome to Core Call Inc, where we believe that meaningful connections are at the heart of every business. As a bespoke call center, our approach is centered on delivering personalized, high-quality interactions that reflect the values and vision of your brand. We understand that in today’s competitive landscape, your customer’s experience is key to building lasting relationships, fostering loyalty, and ensuring growth.

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