Accounts Payable Officer

Description

POSITION SUMMARY 

Huston-Tillotson University is seeking a detail-oriented and highly organized Accounts Payable Officer to assume responsibility for the daily operations of the Accounts Payable department. The ideal candidate will collaborate with department staff, other University departments, and external auditors to ensure accurate financial and tax reporting on a quarterly and annual basis. This role plays a key part in maintaining compliance with University policies and regulatory guidelines.  
 
 

TASKS & RESPONSIBILITIES 

• Oversee the maintenance of financial records, files, and documentation (e.g., paid invoices, checks, vendor files, reimbursements, receipts) to ensure compliance with University policies and regulatory requirements. 

• Manage all Accounts Payable functions to ensure high-quality customer service for internal departments and external vendors.

• Prepare and issue accounts payable checks twice a week, ensuring timely and accurate payments. 

• Prepare and process Purchase Orders on a weekly basis. 

• Serve as a liaison between University departments and vendors, communicating accounts payable-related matters effectively through both verbal and written correspondence. 

• Process 1099 forms, maintain W-9 records, and ensure compliance with IRS regulations. 

• Provide documentation and support for internal audits as required, ensuring accuracy and transparency in accounts payable and receivable processes. 

• Perform other related duties to support the efficiency and effectiveness of the Business Office. 

Qualifications

• Bachelor’s Degree in Business Administration, Accounting, or a related field is required. 

• Strong analytical and decision-making abilities, with demonstrated problem-solving skills. 

• Proficient in the use of Microsoft Office Suite, especially Excel, Word, and Outlook. 

• Excellent organizational and communication skills, with attention to detail. 

• Prior experience in a university or higher education setting, preferred. 

• Familiarity with accounting software and financial reporting systems, preferred.  

KNOWLEDGE, SKILLS, & ABILITIES 

• Highly detail oriented and organized in work 

• Ability to meet assigned deadlines 

• Excellent communication and interpersonal skills with a customer service focus 

• Ability to act and operate independently with minimal daily direction from manager to accomplish objectives 

• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving, and results. 

• Experience on PC based computerized accounting systems. 

• Microsoft Office proficiency Word, Excel, PowerPoint, Access, Outlook 

• Commitment to the Mission and Vision of the University. 

SUPERVISION 

• This position reports to the Controller 

SALARY RANGE 

• $40,000 – 43,000 Annually, plus benefits! 

POSITION STATUS 

• Full-Time, In-Person 

SETTING 

Founded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students. 

Salary : $40,000 - $43,000