Accounting Clerk II

Description

Role:

Process accounts payable and payroll for multiple companies.

Essential Functions & Responsibilities:

• Pick up and process daily mail. Process invoices on a daily basis-confirm invoice billing information and correct dollar totals with ordering personnel or purchase order, assign correct general ledger expense codes, and post invoices to SAGE100. Work closely with purchasing department in the processing of purchase orders. Post receipt of goods from packing slips and receipt of invoice daily. Print weekly check batches and process direct deposits biweekly for multiple companies, as well as demand checks upon request.
• Collects, reviews, and processes all data necessary to accurately complete employee and physician payroll in accordance with established cycles and policies. Trains new hires and provides ongoing education to staff on payroll and timekeeping processes and regulations. Accurately prepares reports for interested parties.
• Research invoices or monthly statements; Work with vendors as necessary.
• Maintain current W-9 forms for all independent contractors. Prepare annual 1099-MISC forms.
• Audit expense, mileage, and employee reimbursements.
• Perform related work as required.

Performance Measures:

• Maintain strictest confidentiality in all financial matters of the Clinic.
• Demonstrate courtesy, professionalism, and responsiveness in all dealings with physicians and Clinic staff.
• Strive for accuracy in all accounting duties by paying attention to detail and checking work.
• Assist teammates with department workload as needed.
• Observe all Clinic policies and guidelines.

Qualifications

Knowledge & Skills:

• Experience: Up to six months of similar or related experience.
• Education: Equivalent to a high school education.
• Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.

Physical Requirements:

• Requires sitting for long periods of time and working in an office environment.
• Some bending and stretching is required.
• Will be required to lift and carry boxes of forms ranging in weight from 10-20 lbs.
• Use of telephone is required.
• Manual dexterity required for use of calculator and computer keyboard.

This Job Description is not a complete statement of all duties and responsibilities comprising the position.