What are the responsibilities and job description for the Administrative Assistant II position at Hyatt?
Organization- Hyatt Corporate Office, Chicago
Summary
The Opportunity
Hyatt seeks a highly organized, proactive, and detailed-oriented Administrative Assistant II to support three Senior Vice Presidents in Finance at its global headquarters in Chicago, IL. This role works closely with senior leaders at Hyatt and their admins, requiring discretion, collaboration, and a high degree of professionalism.You will be part of a team passionate about diversity, equity, and inclusion, committed to nurturing curiosity and new skills and building connections with stakeholders, colleagues, and guests across the organization.
Who We Are
At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and guests have been at the heart of our business and helped Hyatt become one of the world's best and fastest-growing hospitality brands. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues.
As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.
Why Now?
This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.
How We Care For Our People
Our purpose sets us apart—to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We’re proud to have earned a place on Fortune’s prestigious 100 Best Companies to Work For® list for the last ten years. This recognition is a testament to how our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong.
We’re proud to offer exceptional corporate benefits which include:
Our success is underpinned by our diverse, equitable, and inclusive culture and we are committed to diversity across the board—from whom we hire and develop, the organizations we support, and whom we buy from and work with.
Being part of Hyatt means always having space to be you. Our global teams are a mosaic of cultures, ethnicities, genders, ages, abilities, and identities. We constantly strive to reflect the world we care for with teams that achieve and grow together. To learn more about our commitments to DE&I, please visit the Why Hyatt section of the Hyatt career page.
Who You Are
As our ideal candidate, you understand the power and purpose of our Culture of Care and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Well-being. You enjoy working with others, are results-driven, and seek various opportunities to develop personally and professionally.
The Role
In this role, you will be collaborating closely with the broader Treasury & Corporate Finance, Internal Audit, and Procurement teams.As part of a team of three Admins supporting Hyatt’s overall Finance function, you will be making an impact, and instilling confidence and trust, by providing strong administrative support to Senior Leaders of the global Finance team.
Experience Required:
We welcome you:
Research shows that women, people of color, and other historically excluded groups, tend to apply to jobs, only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We’d love to consider your unique experiences and how you could make Hyatt even better.
The pay range for this position is an hourly rate of $ 29.74 to $ 38.46. This position is also eligible to earn overtime, shift differentials and premium pay under certain circumstances.
The final pay rate/ salary offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate.
Summary
The Opportunity
Hyatt seeks a highly organized, proactive, and detailed-oriented Administrative Assistant II to support three Senior Vice Presidents in Finance at its global headquarters in Chicago, IL. This role works closely with senior leaders at Hyatt and their admins, requiring discretion, collaboration, and a high degree of professionalism.You will be part of a team passionate about diversity, equity, and inclusion, committed to nurturing curiosity and new skills and building connections with stakeholders, colleagues, and guests across the organization.
Who We Are
At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and guests have been at the heart of our business and helped Hyatt become one of the world's best and fastest-growing hospitality brands. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues.
As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.
Why Now?
This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.
How We Care For Our People
Our purpose sets us apart—to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We’re proud to have earned a place on Fortune’s prestigious 100 Best Companies to Work For® list for the last ten years. This recognition is a testament to how our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong.
We’re proud to offer exceptional corporate benefits which include:
- Annual allotment of free hotel stays at Hyatt hotels globally
- Flexible work schedules
- Work-life benefits including well-being initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
- A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
- Paid Time Off, Medical, Dental, Vision, 401K with company match
Our success is underpinned by our diverse, equitable, and inclusive culture and we are committed to diversity across the board—from whom we hire and develop, the organizations we support, and whom we buy from and work with.
Being part of Hyatt means always having space to be you. Our global teams are a mosaic of cultures, ethnicities, genders, ages, abilities, and identities. We constantly strive to reflect the world we care for with teams that achieve and grow together. To learn more about our commitments to DE&I, please visit the Why Hyatt section of the Hyatt career page.
Who You Are
As our ideal candidate, you understand the power and purpose of our Culture of Care and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Well-being. You enjoy working with others, are results-driven, and seek various opportunities to develop personally and professionally.
The Role
In this role, you will be collaborating closely with the broader Treasury & Corporate Finance, Internal Audit, and Procurement teams.As part of a team of three Admins supporting Hyatt’s overall Finance function, you will be making an impact, and instilling confidence and trust, by providing strong administrative support to Senior Leaders of the global Finance team.
- Calendar Management: Managing complex calendars, including scheduling meetings, appointments, and events, involving the SVPs, and ensuring all details (attendees, location, visitors) are taken care of. Greet visitors when they arrive.
- Travel Arrangements: Coordinate travel arrangements such as flights, hotels, and other logistics for 3 SVPs and other leaders as needed.
- Expense Management: File expense reports for 3 SVPs and other VPs in the departments monthly, and process invoices on a weekly/monthly/as-needed, adhering to payment deadlines.
- Document Handling and Preparation:
- Draft, proofread, and prepare documents as needed for meetings.
- Coordinate with other Admins and departments to arrange for signatures professionally and courteously.
- Retrieve and distribute departmental mail to appropriate colleagues, and handle outgoing documents (i.e. FedEx, apostille for international processes).
- Download all bank statements monthly
- Deposit checks via remote deposit or via Lockbox weekly
- Complete required financial documents as needed (i.e. annual FBAR data entry)
- Develops, maintains, and manages accurate and organized manual or computerized filing systems; searches, locates, retrieves, and/or tracks files to provide requested information; and creates new files and filing systems when needed.
- Event/Meeting Planning:Coordinate board meetings, senior-level engagements, and assist in organizing and planning internal & external events (i.e. maintain a budget for certain events)
- Others: Provide overall support to the departments, such as maintaining supply rooms for the Finance team & ordering supplies as needed, greeting visitors, coordinating with building services, oversight of Procurement Brand Storeroom & supplier sample deliveries, etc.
- This role is required to be in the office 3-4 days a week
Experience Required:
- 5 years of experience as an Administrative Assistant experience.
- Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information. A high degree of integrity, professionalism, and diplomacy is required.
- Professional interpersonal and communication skills, both written & verbal.
- Flexibility, and ability to work independently and as part of a team.
- Pro-active problem solver and independent thinker; ability to follow up as often as necessary.
- Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required.
- Currently an Illinois Notary
We welcome you:
Research shows that women, people of color, and other historically excluded groups, tend to apply to jobs, only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We’d love to consider your unique experiences and how you could make Hyatt even better.
The pay range for this position is an hourly rate of $ 29.74 to $ 38.46. This position is also eligible to earn overtime, shift differentials and premium pay under certain circumstances.
The final pay rate/ salary offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate.
Salary : $30 - $38
