Office Administrator

Position Summary

Responsible for overseeing the company’s administrative processes and functions. Provide assistance as a backup to HNW Finance; to provide assistance with aspects of company Work Order/Quoting and Procurement processes; provide assistance with company HR processes, and to provide routine and complex administrative support to the company Leadership Team.

Key or Essential Functions

The essential functions of the position include but are not limited to the following:

· Oversee and assist with executing daily administrative/operational support functions.

· Finance Team Support

· Support Shop/Office Folder Match up (invoicing Prep)

· Oversee General Filing/Scanning/Moving to Banker Boxes or electronic files.

· Run/Distribute Daily Reports

· Oversee Front Office and Breakroom Organization/Cleaning

· Maintain Office Supplies/Printer Area Organization/Cleaning/Restocking

· Oversee Employee Timecard (every two weeks) Approvals

· Maintain Coffee/Water Inventory/Refill

· Oversee File Room Organization/Cleaning

· Organize Monthly Metrics Meeting Lunch

· Maintain Janitorial Inventory Supplies Organization/Resupply

· Point of contact for Janitorial Contractor

· Answer phones and direct incoming calls, greet customers, assist with other management administrative needs.

· Oversee company administrative processes to ensure compliance.

· Oversee administrative document control/update processes.

· Monitor shred bins and schedule pick-up when needed.

· Organize and maintain files and documentation in accordance with Generally Accepted Accounting Principles and company policy.

· Provide Administrative support to the company Leadership Team.

o General Administrative assistance

o Correspondence support

o Travel coordination/scheduling

Secondary Functions

· Perform other duties as assigned by Management.

Job Qualifications/Requirements

Education/Experience:

· Minimum of 5 years’ experience in a fast-paced, challenging environment

· 2 years accounting experience preferred

Skills/Abilities:

· Ability to listen, communicate (written and verbal), excellent grammar, spelling, and proof-reading skills; follow-up effectively with all levels in the organization, as well as clients/customers.

· Advanced problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

· Proficient in computerized accounting software programs and Excel and Word preferred.

· Demonstrated ability to oversee and improve internal administrative processes.

· Ability to anticipate work needs and follow through with minimal direction. Ability to work independently, be a self-starter, and be energetic.

· Possess strong organizational and time management skills

Physical Abilities:

· Work is performed primarily in an office environment.

· Primary functions require sufficient physical ability and mobility to:

o Stand or sit for prolonged periods of time.

o occasionally stoop, bend, kneel, crouch, reach, and twist.

o lift, carry, push, and/or pull up to 25 pounds.

o walk and climb stairs/ladders.

o operate typical office equipment

o communicate effectively both verbally and in writing

Mental & Other Skills/Abilities:

· Adaptability: Ability to adapt to changes, delays or unexpected events in the work environment including scheduling changes, ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.

· Analytical Ability: Ability to interpret a variety of information and deal with several abstract and concrete variables.

· Dependability: Ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to establish priorities and complete tasks on time or notify the appropriate person with an alternate plan when necessary.

· Interpersonal Skills: Ability to develop and maintain positive working relationships and teamwork both inside and outside of the organization while effectively handling internal pressures.

· Judgment: Ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions.

· Mathematical Ability: Ability to work with and apply mathematical concepts and basic accounting principles.

· Problem Solving Ability: Self-starter with the ability to solve problems in a fast-paced work environment.

· Quality Management: Attention to detail in accomplishing responsibilities of this position, ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Spokane Valley, WA 99216 (Required)

Ability to Relocate:

• Spokane Valley, WA 99216: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $24