What are the responsibilities and job description for the Office Administrator position at MOLPUS WOODLANDS GROUP?
POSITION TITLE: Office Administrator
DEPARTMENT: Molpus Woodlands Group
CATEGORY: Hourly, Non-Exempt
ESSENTIAL FUNCTIONS:
- Assist accounting department with local accounting needs as requested.
- Develop, distribute and maintain contracts as identified by field staff. Maintain insurance compliance for all contracts.
- Review and verify correctness of invoices prior to passing along to MWG management team for approval.
- Routes incoming calls and messages when necessary
- Performs as 1st point of contact for public; interaction with customer representatives
- Creates any needed data in the form of letters, memorandums, or reports
- Maintain office efficiency; maintain and replenish inventory, check stock to determine inventory levels, anticipate needed supplies and verify receipt of supply
- Control correspondences; process/distribute daily mail both incoming and outgoing
- Maintain office records; ensure effective transfer of files and records to storage according to retention schedules and policies
- Manage operation and maintenance of office equipment and communicate with service contractors as needed
- Handle catering needs for meetings, tours utilizing most cost-effective means
- Make travel arrangements, plane, rental cars and hotel accommodations for staff and visitors
- Coordinate deliveries and shipments
- Perform other related duties as required
The Molpus Woodlands Group is an equal opportunity employer.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- High School graduate with business/clerical training and knowledge of office administration
- Effective written, verbal and listening communication skills
- Strong interpersonal skills and effective organizational and time management skills; ability to handle several responsibilities simultaneously
- Attention to detail and high level of accuracy; ability to maintain a high level of accuracy in preparing and entering information
- Computer skills including the spreadsheet and word-processing programs, and e-mail at a highly proficient level
- Must be honest and trustworthy, be respectful, be flexible, and demonstrate sound work ethics as well as be a team player
POSITION SUMMARY:
The Office Administrator is responsible for providing support to the MWG management team and ensuring organizational effectiveness and efficiency in the office.