What are the responsibilities and job description for the Office Manager position at Hydro Resources Holding?
Job Description
Job Description
Office Manager
Summary
The Office Manager is responsible for leading a team in their efforts to properly transact the financial performance of the Company while maintaining an orderly and efficient office environment.
Responsibilities
Lead administrative function with the support of 2-3 direct reports.
Administrative function includes, but is not limited to :
Construction Contract Billing
Time and Material Invoicing
Project Setup and Administration (paper and accounting system)
Budget Updating and Revenue Forecasting
Accounts Receivable Collections
Accounts Payable Invoice Coding
Onboarding New Hires
Annual Benefit Open Enrollment Paperwork Coordination
Time Sheet Review and Vacation / PTO Reconciling
Certify Payrolls for Prevailing Wage Projects
Equipment Utilization Tracking
Vehicle Registrations / Tags
Answer Phones, Sort Mail, Handle Office Packages
Other Administrative Duties
Train direct reports to support day-to-day operations and serve as a backup for other administrative team members.
Completes administrative function duties by scheduling and assigning employees, following up on work results.
Keeps local and corporate management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Maintains office staff by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results.
Other duties as assigned
Knowledge and Skill Requirements
Two plus years of experience in similar leadership role.
Associate's degree or 5 years of work experience preferred.
Proficient with Excel, Word, Outlook, Office 365, and SharePoint Online.
Experience using an Enterprise Resource Planning accounting system like Microsoft Dynamics SL and an HR / Payroll software like ADP.
Work requires professional written and verbal communication and interpersonal skills. Ability to motivate teams to produce quality materials withing tight timeframes and simultaneously manage several tasks.
Experience in construction or oilfield services preferred.
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