Production Coordinator

Description

JOB PURPOSE or JOB SUMMARY:

The Production Coordinator is responsible for planning and managing the production schedule to meet on time deliveries/customer demands. This is done by maintaining and controlling the Production schedule and working with production manager/team leaders to assign and meet deliveries. The production schedule runs daily to analyze and release orders to production according to customer requirements.

Contributes to a positive working culture, builds strong relationships, and lives out the values of integrity, collaboration, and accountability.

ESSENTIAL DUTIES and RESPONSIBILITIES:

Planning and Managing Production Schedule

• Plan and manage production schedules to meet customer delivery requirements and best utilize the company’s productive capacity
• Maintain job board with listing and spreadsheet of all jobs on the production floor by assembler
• Maintain upcoming job spreadsheets for HPU and Automation orders
• Create and maintain job followers for projects
• Maintain job/inspection checklist for each assembly job released to production
• Prepare reports, maintain files and assign work
• Track and provide report outs of KPIs to department manager(s)

Analyze and Release Sales Orders

• Revise ship dates as needed and re-acknowledge accordingly 
• Check orders for missing components
• Revise and reschedule orders to compensate for rush order priorities, material shortages, vendors’ failure to deliver or customer cancellations
• Analyzes sales order releases with respect to capacity planning and material requirements
• Completes shipping information and delivery date input during sales order reviews

Collaborate with other Departments

• Collaborate with inventory control, purchasing, engineering and outside sales on issues regarding production orders
• Create and maintain expedite and part issue spreadsheets and communicate requested with purchasing/admin support
• Update sales and engineering on components outside of the normal lead times; check alternatives
• Update production manager on status of upcoming and current jobs in production
• Communicates crate requirements with Inventory Control for shipment of HPU
• Interfaces with manufacturing personnel, the purchasing department and supervisors on material status and production planning issues
• Plan and co-ordinate weekly production meetings with respective department representatives

Clerical/General Administrative

• Respond to routine emails, phone calls, etc.
• Make copies, print documents, etc.
• File paperwork

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

COMPETENCIES:

• Communication proficiency and time management skills
• Organization and presentation skills
• Technical Capacity
• Problem solving/analysis and project management
• General knowledge of estimating time and materials needed to complete the requested scope of work
• Demonstrated professionalism in sound judgment and ethical focus
• Advanced ability to communicate both verbally and in writing to a full range of audiences – executives, staff, and vendors
• Advanced knowledge of Microsoft Office applications: Word, Excel, PowerPoint, Outlook
• Advanced ability to work collaboratively with colleagues and vendors
• Decisive but collaborative style, with strategic focus as well as an operational, implementation and detail oriented perspective
• Ability to maintain confidentiality regarding business information

PHYSICAL AND MENTAL DEMANDS:

• Frequently required to sit at a desk/workstation for long period of time
• Ability to work at a computer terminal for extended periods of time
• Digital dexterity and hand/eye coordination in operation of office equipment
• Light lifting and carrying of supplies, files, etc.
• Ability to speak to and hear employees/clients via phone or in person
• Body motor skills sufficient to enable incumbent to move around an office environment
• Additional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, interpret

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

WORKING ENVIRONMENT:

Working Hours/Environment

• Office hours average 40 per week; may require additional hours including evening and weekends depending on business needs.
• Work typically performed in an indoor office setting.

Tools and Equipment Used

• Personal computer, copier, fax/scanner, phone, and other typical office equipment
• Project Management System Software

Travel

• Minimal to no travel required

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

"We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law."

Requirements

• High School Diploma or GED
• 1-2 years of experience in a production planning/materials controls function
• OR equivalent combination of education and experience

Salary : $20 - $25