What are the responsibilities and job description for the Office Administrator (Chino) position at Hyundai America Technical Center, Inc. (HATCI)?
Job Description
Job Description
Candidates considered for this important role will display excellent written and verbal communication and exhibit exceptional interpersonal skills.
To be successful, the HATCI office administrator will have an ability to administer multiple programs simultaneously and exhibit excellent flexibility and prioritization skills.
The ideal candidate is…
comfortable working with multiple levels, from freshman engineers to corporate executives,
an excellent problem-solver, detail-oriented, and exhibits a drive for continuous improvement,
focused on people and working with internal "customers".
On a day-to-day basis, the HATCI Operations Administrator…
Processes CR's for utilities, copiers, shipping, Amazon, travel and processing other company billing
Processes RFQ's and PO's
Assist company Travel Agent with travel requests Domestic and INTL
Follow up with team members to ensure their travel request is set up properly
Process all travel requests in ESS
Management of Lease Vehicle for staff members
Understanding the car lease system to assist with staff needs
Follow all policy and procedures outlined by the company for Lease Vehicles
Book conference rooms for meetings and Ride & Drives
Obtain and distribute mail accordingly
Supports overall department initiatives, ensuring accuracy and acting on a timely basis.
Assist department leadership with ad-hoc requests related to facilities and operations.
Track overall department operating budget
Receiving cross-training in multiple aspects of HATCI office administration
Supports overall Corporate Vehicle Lease program
Prepares new employee workspaces by working with team leaders to determine seating locations and providing general office supplies needed
Serves as front desk receptionist by :
Checking in guests and maintaining all security requirements for facility visitors
Receives all deliveries via UPS, FedEx, DHL, Amazon and other carriers
Receives vehicle deliveries by accepting keys and bill of lading
Deliver keys to carrier for vehicles departing from facility
Notify staff of deliveries
Observe coverage of cameras throughout the day to maintain security on premises
Coordinating and supporting corporate functions throughout the year
Charitable contributions
Matching Days
Corporate Lunches / Breakfasts
Ice Cream Socials
Year End Event - Company wide
Maintains key facility needs by :
Facilitating there is accurate guard staff at all times for Chino facilities
Obtaining quotes and purchase of Coffee / Breakroom offerings, office supplies, etc.
Ordering supplies as necessary and maintaining an accurate inventory
Maintaining kitchen and break areas stock and trouble-shooting team member concerns
Maintaining kitchen cleanliness not covered by cleaning staff (refrigerator, small appliances, etc.)
Candidates considered will...
Be proficient in MS Office applications (Word, Excel, PowerPoint, Outlook)
Maintain a keen awareness of accuracy and attention to detail
Be willing to support initiatives that may fall outside the day-to-day activities listed above
Minimum Requirements
High School diploma
1 year administrative work and / or negotiating with outside suppliers
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