Office Administrator

Job description

Job Summary

RK Fabrication, LLC in Anaheim, CA is seeking a detail-oriented and organized Office Administrative Assistant for a full-time, on-site position. The ideal candidate will thrive in a fast-paced environment, possess strong math and financial skills, and have excellent communication abilities both in person, on the phone, and via email. This role involves handling office errands and providing comprehensive support to the team.

Responsibilities

• Manage daily office operations, including answering phone calls and greeting visitors at the front desk.
• Maintain organized filing systems, ensuring documents are properly recorded and easily accessible.
• Provide strong interpersonal communication, customer service, and support to both customers and vendors (via phone, email, and in person).
• Perform data entry tasks, including using QuickBooks for financial record keeping.
• Handle Accounts Payable tasks such as requesting quotes, entering purchase orders, and verifying invoices.
• Handle Accounts Receivable tasks such as processing orders, entering invoices, and making deposits.
• Assist the team with various administrative duties as needed, including personal assistant tasks when required.
• Run office errands (supplies, lunch runs, post office, etc.).

Skills

• Proficiency in computer software, including Microsoft Office Suite and QuickBooks.
• Prior bookkeeping experience
• Excellent time management and the ability to prioritize tasks efficiently.
• Familiarity with phone systems and professional communication etiquette.
• Experience with QuickBooks or similar accounting software is a plus.
• Ability to work independently as well as collaborate effectively within a team.
• Prior administrative experience is preferred.
• High school diploma or equivalent required.
• Bilingual in English and Spanish is a plus.

If you're a motivated individual looking to make an impact and contribute to a dynamic team, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday 8AM-4PM

Ability to Commute:

• Anaheim, CA 92806 (Required)

Work Location: In person