Admin Assistant Manager (HR/GA)

Summary 

This position is primarily responsible for supporting the daily operations of the Admin department, including administrative assistance to employees, recruitment support, payroll processing, and general affairs tasks. Additionally, this role ensures compliance with local, state, and federal regulations in all human resource functions.

Minimum Qualifications

•         Bachelor’s degree or higher in Human Resources, Business Administration, Organizational Management, or a related field.

•         At least 2 years of relevant experience in HR, general affairs, or administrative management.

•         Experience using HR software and HRIS databases preferred.

•         Proficient in Microsoft Office Suite

Knowledge, Skills and Abilities

•         HR Functions: Solid understanding of recruitment, employee relations, performance management, payroll, and compliance.

•         GA Operations: Experience handling facility management, vendor coordination, company events, and administrative support.

•         Labor Law & Compliance: Familiarity with employment laws, work authorization policies, and industry-specific regulations.

•         HRIS & Systems: Proficiency in HR software (e.g., SAP, ADP, Bamboo HR) and Microsoft Office Suite (Excel, PowerPoint, Word).

•         Communication & Interpersonal Skills: Strong ability to engage with employees at all levels and work cross-functionally.

•         Problem-Solving & Decision-Making: Ability to analyze complex situations and provide strategic solutions.

•         Strong organizational and multitasking skills to manage multiple HR and GA responsibilities simultaneously.

•         Detail-oriented with high accuracy in documentation and compliance tracking.

•         Ability to handle confidential information with discretion and professionalism.

Essential Functions  

•         Assist with internal and external HR-related inquiries and requests.

•         Support the Admin Manager in educating employees on company policies and ensuring compliance.

•         Maintain and organize employee files and records.

•         Schedule and coordinate meetings, interviews, HR events, and maintain agendas.

•         Facilitate new hire procedures, including employee orientation, file creation, handbook distribution, and completion of necessary paperwork.

•         Administer and execute HR programs, including but not limited to: compensation, benefits, leave management, disciplinary actions, employee relations, investigations, performance management, recognition, training, and development.

•         Generate and submit reports on HR activities.

•         Stay up to date with the latest HR trends and best practices.

•         Manage office tools and support overall General Affairs operations.

•         Ensure compliance with company policies and employment laws/regulations.

•         Perform other duties as assigned.

** May require on-call availability for emergencies or plant issues outside regular working hours

Salary : $65 - $80