General Affairs Specialist

Position Summary

The General Affairs Specialist is responsible for activities related to maintaining the general material facility of the building and the property of Hyundai Transys Georgia Powertrain Inc. This position will also support the other divisions of Human Resources as needed and as assigned.

Essential Functions

Corporate:

• Treats all HTGP team members with respect and professional courtesy.
• Adheres to the HTGP policies and procedures and leads others in same methods.
• Confirms and adheres to all required HTGP Certification standards such as IATF16949, ISO 45001 
• Always maintains pro-team member environment.
• Learns, demonstrates and upholds the HTGP Core Values.
• Manages the department budget efficiently as per approved annual budget
• Performs special assignments as required by management.

 EHS:

• Adheres to all safety policies and procedures
• Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Consistently meets company safety goals

Technical:

• Meets and greets visitors.
• Acts as interpreter & translates written material as necessary.
• Assists with general facility-related issues.
• Assists with company cell phone program.
• Distributes daily mail and overnight packaging
• Establishes and maintains highly organized General Affairs filing system.
• Coordinates travel & accommodation arrangements for all HTGP employees and visitors (when needed) traveling to HTGP.
• Handling expense reporting, invoice processing for GA activities
• Orders and maintains office supplies
• Coordinates company Team Wear program
• Coordinates relocation activities including (but not limited to) housing, schools, utilities and driver’s licenses per company policy
• Assists with company automobile program including car replacement, tags, insurance, maintenance and accident reporting.
• Assists with coordination of company events & activities.
• Generates reports and other information as requested by management team members.
• Responsible for supporting CEO including (but not limited to) scheduling, handling visitors and answering questions and requests

Leadership:

• Leading by Example - Sets example for fellow co-workers within field of work by demonstrating behaviors with professionalism and responsibility
• Lead collaborative and informative meetings to resolve tor improve HTGP performance.
• Proactively meets HTGP KPI requirements in order to meeting organizational goals.
• Actively support all HTGP GA programs/polices 
• Clearly communicates HTGP’s GA performance, goals & progress to all employees at HTGP 

 Education

• High School/GED
• 4 Year Degree or comparable background of work related experience in facilitation and/or instructional system design

 Reporting:

• Reports to: GA Assistant Manager
• Direct Reports: 0 - 3

Competency Requirements

CORE COMPETENCIES

1. Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
2. Initiative: Identifies problems and takes action in light of this identification to address current or future problems. Proactively does things and does not simply think about future actions.
3. Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.
4. Leads by Example: Sets a good example for subordinates to follow. Does not ask subordinates to do anything he/she is not willing to do.
5. Customer Service Orientation: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
6. Work Habits: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
7. Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step by step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
8. Flexibility / Adaptability:   Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
9. Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
10. Team Work: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group efforts.
11. Mutual Respect and Support: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinions. Is always respectful to others.

TECHNICAL COMPETENCY*

Displays knowledge & skills necessary to perform assigned duties; understand processes, procedures, standards, methods and technology related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; remain current on new developments in field of expertise: effectively uses available technology (automation, software, etc.)

*Applies companywide but are specifically defined per position essential functions.

Physical Demands and Work Environment

Physical demands in a manufacturing environment may also, at times, include safely handling various parts and / or handling the parts flow in and out of manufacturing operations work areas which requires pushing and pulling of carts.  Work environment is climate controlled in most areas.

Position Requirements and Qualifications

• 2 – 5 years job related experience within the same or similar industry preferred

 Software Skills Required

• MS-Excel
• MS-PowerPoint
• MS-Word
• MS-Outlook
• ADP
• Autoway
• VAATZ
• SAP

 Other Information

• Position may require domestic or international travel.
• Flexibility in working hours to include nights, weekends and holidays as required.
• OT required as needed.

Qualifications

• Must be at least 18 years of age. 
• Must be eligible to work in the United States and possess the basic ability to read, write and communicate in English. 
• Must satisfactorily complete HTGP hiring process requirements, which includes phone interview, in-person interview, medical and functional assessment, drug screen and background check. 
• Candidates must be able to work some overtime hours and occasional weekend days. 
• Candidates must be capable of working on their feet for long periods, demonstrating hand dexterity and tolerating repetitious work patterns.

This role description is a guideline and does not create contractual rights between the Company and any of its employees.  The Company does not enter into any type of employment contract, implied or written, with its employees regarding job security.  This Organization Participates in E-Verify.  We maintain a drug free workplace and perform pre-employment substance abuse testing.