I-KAN Schools Administrative Assistant / Data Coordinator

Title: School Administrative Assistant / Data Coordinator

Qualifications:

• Experience with student information systems, and online learning platforms.
• Familiarity with state and federal reporting requirements for K-12 schools.
• Knowledge of educational policies and procedures related to data management.

Education and Experience:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Two plus years of experience in an administrative or data management role, preferably in an educational setting.
• Proficiency in using Student Information Systems (SIS), and Google Workspace.
• Experience with an online educational platform preferred

Skills and Abilities:

• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Ability to work in Google Office, and general computer skills.
• Collaborates well with peers and possesses a team mindset.
• Analytical mindset with the ability to identify trends and patterns in data.
• Strong problem-solving skills and the ability to work independently.

Reports To : I-KAN Schools Principal, Regional Superintendent of Schools

Job Goals: The School Administrative Assistant / Data Coordinator plays a vital role in supporting the daily operations of the school while ensuring the accuracy and integrity of student data. This position requires a detail-oriented and organized individual who can manage administrative tasks, maintain student records, and generate reports to assist school leadership in data-driven decision-making.

Performance Responsibilities:

Administrative Support:

• Answer phone calls, respond to emails, and manage inquiries as the first point of contact for parents, staff, and visitors.
• Maintain and organize student files, attendance records, and other essential documents.
• Coordinate and schedule appointments, meetings, and events for school administrators.
• Assist in preparing correspondence, memos, and reports as requested by school leadership.
• Manage the inventory of office supplies and ensure necessary materials are available.

Data Management and Reporting:

• Maintain and update student records in the Student Information System (SIS), ensuring compliance with district, state, and federal guidelines. (TeacherEase, APEX, IXL familiarity a plus)
• Generate accurate and timely reports on student attendance, enrollment, discipline, and academic performance.
• Assist with state reporting, including data verification and submission.
• Assist in coordination of state testing.
• Organize student referral data and intake enrollment process.
• Monitor and ensure the accuracy of district referral data.
• Oversee the accuracy of student course assignments and online curriculum enrollment
• Support the development and implementation of data collection processes to improve operational efficiency.

Communication and Collaboration:

• Collaborate with teachers, social workers, and school administrators to gather and analyze student data.
• Communicate with parents and guardians regarding student attendance, enrollment, and other school-related matters.
• Provide training and support to staff on data entry procedures and best practices.

Compliance and Confidentiality:

Ensure compliance with FERPA (Family Educational Rights and Privacy Act) and other data privacy regulations.

Maintain confidentiality of student and staff information at all times.

Work Environment:

• Office setting within a school environment.
• Regular interaction with students, staff, and parents.

Salary Range:

$35,000 - $40,000 annually, depending on experience and qualifications

Benefits: I-KAN Employee Handbook