What are the responsibilities and job description for the Administrative Assistant / Office Assistant position at I.X.A.?
Real Estate company looking for a responsible Administrative Assistant/Office Assistant to perform a variety of administrative and clerical task. This is a fast-paced environment and your ability to multitask is very important. The ideal candidate should have an excellent oral and written communication skills, team player, well organized and must be detail-oriented multitasker. You must be able to prioritize and take direction well. YOU MUST HAVE experience working with TITLE or ESCROW, or MORTGAGE COMPANY. A MUST!
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Access and create contracts
- Write and email, correspondence memos, letters, faxes and forms
- Manage list of open and closed escrow
- Communicate and coordinate with Escrow, Title company, Sellers, Buyers, Agents and tenants
- Handles and coordinate inspections and setting up appointments for any type of inspections
- Occasionally open doors to show properties to clients
- Handles contacts from data base
- Help out process mail outs
- Help out updating/editing farms and database
- Help ut with various small or large projects
- Run errands occasionally (business and personal)
- Occasionally help out with 2 small dogs
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office & MS Excel
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Must be able to type at least 60 wpm
Job Type: Full-time
Pay: $23.00 per hour
Benefits:
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Application Question(s):
- Can we conduct a background check?
- Do you have previous experience with Title or escrow or Mortgage co?
Experience:
- Administrative experience: 5 years (Required)
License/Certification:
- Driver's License (Required)
Willingness to travel:
- 25% (Required)
Work Location: In person
Salary : $23