Bookkeeper

JOB TITLE:  Bookkeeper

FLSA STATUS:  Hourly

DEPARTMENT:  Public Sector Finance

REPORTS TO: Director of Finance, Public Sector

SUPERVISORY RESPONSIBILITIES: No

JOB LOCATION:  Piney Flats, TN

TRAVEL:  0-10%

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Verify and Submit Vendor Invoices for Payment: Review and ensure the accuracy of vendor invoices, ensuring timely submission for payment processing.
• Cash Application for Customer Payments: Apply customer payments to the correct accounts, ensuring accurate recording in the financial system.
• Aged Accounts Receivable Reporting: Prepare and maintain aged accounts receivable reports to track outstanding customer balances and facilitate collections, including monitoring unpaid invoices and contacting clients for overdue balances.
• Billing Procedures: Collaborate with internal teams to generate, review, and send client invoices, ensuring consistency and accuracy throughout the billing process.
• Work Client Chargebacks: Assist in resolving client chargebacks by reviewing details and helping to manage adjustments when necessary.
• Administrative Support Provide general administrative support across departments, including answering phone calls, managing office supplies, scheduling meetings, performing data entry, and carrying out other tasks to ensure smooth operations.
• Other Duties as Assigned: Take on additional tasks as needed to support the efficient functioning of the company.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE): 

• Associate’s degree in accounting or business with an emphasis in accounting, or 1 years of bookkeeping experience in lieu of a degree.
• Must be highly skilled in the use of Excel spreadsheets.
• Strong organizational skills with excellent oral and written communication abilities.
• Strong customer service skills with a professional, courteous demeanor.
• High ethical standards to ensure confidentiality and protection of organizational values.
• Excellent work habits, with a willingness to work the necessary hours to complete tasks efficiently.
• Demonstrated ability to work effectively under pressure in a fast-paced environment while managing multiple projects.
• Ability to think critically and implement improvements to increase efficiency in processes.

Preferred Qualifications:

• Knowledge and understanding of GAAP

• Experience with Intacct or Workiva

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.