What are the responsibilities and job description for the Office Manager DC-5 position at Ibero American Action League?
Job Type
Full-time
Description
Summary :
Under the supervision of the Program Director, the office manager will assist families in ensuring their needs are met by licensing and program standards. They will support center staff with daily operational duties and maintain professional interactions with staff, visitors, and parents. The office manager will work closely with the Program Director, keeping records of parent billing, meal counts, and children's attendance.
Essential Functions :
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Operational Services :
- Greet, assist, and direct all visitors and incoming phone calls
- Collects all data needed for CACFP meal count reporting
- Responsible for inputting center-wide attendance
- Responsible for the distribution and record-keeping of petty cash
- Collects, copies, distributes, and keeps record of mail
- Prepares letters, flyers, and all other communication needed for parents
- Responsible for completing all center-based orders
- Prepares reports as needed
- Completes all paperwork on time
- Attends scheduled meetings, parent meetings, trainings, and center events assigned
- Knowledgeable in Microsoft Word, Excel,l and inputting information on database software
- Knowledgeable in basic math skills
- Maintains general forms and files up to date
- Keeps track of parent billing and provides billing to parents (when applicable)
- Responsible for delivery of parent accounts to finance (when applicable)
- Collects, monitors, and maintains all active NOD (when applicable)
- Establishes and maintains good working relationships with Ibero staff, staff from related agencies, and parents.
- Follows Ibero's program policies, procedures, and standards
- Follows state and federal laws, rules, and regulations for childcare programs.
- Completes all other duties as assigned by the Program Director
Requirements
Skills and Abilities :
Position Qualifications :
Authority :
This position holds a relatively high degree of independence within the framework of the agency's policies and procedures. Must exercise considerable autonomy, and initiative and make decisions regarding completion of tasks and monitoring activities. Must use sound judgment in reaching those decisions and use established policies and procedures in the day-to-day direct service tasks.
Physical Demands :
The position does require occasional standing, squatting, and lifting to approximately 40 lbs. And frequent sitting.
Salary Description
23 - $28 / hour
Salary : $23 - $28
